NGO Operations Executive

Private Advertiser; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A non-profit organization in Kuala Lumpur is seeking a proactive Operations Executive to support its operations. This full-time role involves providing administrative assistance, coordinating meetings, and collaborating with stakeholders. Ideal candidates should have at least 2 years of relevant experience, strong organizational and communication skills, and be proficient in Microsoft Office. Fluency in English and Bahasa Malaysia is required, and Mandarin-speaking candidates are encouraged to apply. The company offers a competitive salary and a supportive work environment.

Benefits

Competitive salary

Health insurance

Opportunities for training and career growth

Qualifications

• Minimum 2 years of experience in a similar administrative or operations role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Providing administrative and operational support to the management team.
• Coordinating meetings, events, and activities.
• Maintaining and updating databases and records.

Skills

Organizational skills

Communication skills

Time management

Proficient in Microsoft Office

Fluency in English

Fluency in Bahasa Malaysia

Mandarin speaking

Job description

About the role

We are seeking a proactive and detail-oriented NGO's Operations Executive to join our dynamic team in Kuala Lumpur. In this full‑time position, you will play a vital role in supporting the smooth and efficient operations of our non‑profit organization.

What you'll be doing

• Providing administrative and operational support to the management team and various departments
• Coordinating and scheduling meetings, events, and activities
• Maintaining and updating databases, records, and filing systems
• Handling correspondence, including drafting emails, letters, and reports
• Assisting with project management tasks and deadlines
• Collaborating with internal and external stakeholders to ensure seamless operations
• Undertaking any other tasks as required to support the overall operations of the organization

What we're looking for

• Minimum 2 years of experience in a similar administrative or operations role, preferably within the non‑profit or NGO sector
• Strong organizational and time management skills with the ability to prioritize and multitask effectively
• Excellent communication and interpersonal skills, both written and verbal
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
• Attention to detail and the ability to work accurately under pressure
• A proactive and collaborative approach to problem‑solving
• Fluency in English and Bahasa Malaysia, with additional language skills an advantage. Mandarin speaking candidates are encouraged to apply.
• We are only looking for Mandarin‑speaking candidates who will be serving Mandarin‑speaking customers.

What we offer

We are committed to providing a supportive and inclusive work environment that fosters professional development and work‑life balance. Our comprehensive benefits package includes a competitive salary, health insurance, and opportunities for training and career growth.

If you are excited about this opportunity and believe you have the skills and experience to succeed in this role, we encourage you to apply now.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• How much notice are you required to give your current employer?
• How would you rate your English language skills?
• How would you rate your Bahasa Malaysia language skills?