MOTORCYCLE SALES OPERATION & ADMIN EXECUTIVE (JB)

TELAGAMAS MOBILITY SDN. BHD.; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A motorcycle dealership in Johor Bahru is looking for an organized individual to oversee daily operations, manage customer documents, and ensure office efficiency. Responsibilities include preparing invoices, monitoring payments, and liaising with the finance department. Ideal candidates should have experience in the sales process and strong organizational skills.

Responsibilities

• Prepare Booking Manual at SALES & PURCHASE ORDER.
• Open Official receipt manual and monitor Official Receipt.
• Key in all payment at system (WORKSHOP PRO).
• Prepare Daily Collection Report and send to Finance Department.
• Filing file customer.
• Follow up status loan customer from salesman.
• Prepare Proforma Invoice to all confirmation purchase customers.
• Prepare Insurance Quotation from system Insurance (ALLIANZ/ETIQA).
• Received and checked invoice from supplier.
• Prepare Payment Requisition Form.
• Compile all completed documents after all head approved sent to finance department.
• Discuss with sales team which bikes want inspection.
• Prepare original AP before inspection.
• Make sure all customer full payment before register.
• Payment verified from Account team before register.
• Prepare Checklist register.
• Prepare Insurance Cover Note.
• Prepare E-Daftar.
• Compile all document for bikes registration to JPJ Runner.
• Prepare Delivery form (DO).
• Prepare all Delivery document give to customer.
• Prepare memo & PRF.
• Prepare Refund/Overpaid customer.
• Prepare completed documents for finance verified payment.
• Filing cancellation and update file (Close).
• Ordering printing and office related.
• Make sure all office clean and tidy.
• Check all the office equipment in good condition.
• Perform Ad-Hoc task given by superior.
• Oversee daily operations and processes to ensure efficiency and productivity.
• Analyze operational data for improvement.

Job description

Responsibilities

• Prepare Booking Manual at SALES & PURCHASE ORDER (make sure IC/License completed)
• Open Official receipt manual and monitor Official Receipt
• Key in all payment at system (WORKSHOP PRO)
• Prepare Daily Collection Report and send to Finance Department
• Filing file customer (make sure IC/License completed)
• Follow up status loan customer from salesman
• Prepare Proforma Invoice to all confirmation purchase customers
• Prepare Insurance Quotation from system Insurance (ALLIANZ/ETIQA)
• Received and checked invoice from supplier
• Prepare Payment Requisition Form
• Compile all completed documents after all head approved send to finance department
• Discuss with sales team which bikes want inspection
• Prepare original AP before inspection
• Make sure all customer full payment before register
• Payment verified from Account team before register
• Prepare Checklist register
• Prepare Insurance Cover Note
• Prepare E-Daftar
• Compile all document for bikes registration to JPJ Runner
• Prepare Delivery form (DO)
• Prepare all Delivery document give to customer (SPO/OR/COVER NOTE/AP/BIKES WARRIOR/VOUCHER/WELCOME KITS/TOOL KITS)
• Prepare memo & PRF
• Prepare Refund/Overpaid customer
• Prepare completed documents for finance verified payment
• Filing cancellation and update file (Close)
• Ordering printing and office related
• Make sure all office clean and tidy
• To check all the office equipment in good condition (PHOTOCOPY MACHINE/LAMINATING MACHINE/WATER DISPENCER/NESCAFE MACHINE)
• To perform Ad-Hoc task given by superior.
• Overseeing daily operations and processes to ensure efficiency and productivity.
• Analyzing operational data to identify areas for improvement and implement process enhancements.

Application Questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Motorcycle Sales Person?