Manager, Company Secretariat

Great Eastern; Kuala Lumpur; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading financial group in Kuala Lumpur is seeking a dedicated individual for company secretarial services. The role includes managing statutory compliance, facilitating meetings, and maintaining statutory registers. Candidates should possess a chartered secretaries qualification or relevant degree, with a minimum of 5 years experience. Strong communication skills in English and Bahasa Malaysia are essential, along with meticulous organization and customer-centric approach.

Qualifications

• Minimum 5 years of experience in Company Secretarial Practice.
• Fluent in English and Bahasa Malaysia.
• Understanding of statutory and regulatory requirements.

Responsibilities

• Manage company secretarial matters for the Board and Shareholders.
• Ensure compliance with statutory regulations.
• Facilitate the execution of documents under the Common Seal of the Company.

Skills

Good communication skills

Meticulous and organized

Ability to work independently

Customer centric

Education

Chartered Secretaries (ICSA) or Legal / Business Administration Degree

Job description

To assist the Company Secretary to provide the Great Eastern Group of Companies in Malaysia with company secretarial services for full and timely compliance with all statutory, regulatory, corporate and other requirements

• To attend to the company secretarial matters of the Board, Board Committee and Shareholders within the Great Eastern Group of Companies in Malaysia.
• To ensure the smooth convening of Board and Board Committees’ Meetings (physical and paper Meetings), General Meeting(s) (Annual General Meeting and/or Extraordinary General Meeting), drafting minutes and disseminate decisions of Shareholders, Directors and Board Committee to the Management and other relevant parties for the smooth running of the Company and follow up actions, where necessary.
• To assist in the preparation and submission of statutory documents for timely compliance of regulations under the provisions of Suruhanjaya Syarikat Malaysia and Bank Negara Malaysia.
• To maintain/update the Statutory Registers and Minutes Books as well as safekeep the Statutory Registers and Statutory Documents. To facilitate the execution of documents under the Common Seal of the Company.
• To manage corporate and Directors’ disclosures and reporting including those to OverseaChinese Banking Corporation Limited and Great Eastern Holdings Limited.
• To facilitate the mid-year and year-end statutory audit exercise by external auditors, Annual Directors’ Confirmation (on their remuneration and details of OCBC shareholding) and reviewing the Directors’ Report in the Audited Financial Statements.
• To assist in preparing the Dividend Tax Vouchers after the payment of Interim and/or Final Dividends declared by the Company(ies).
• To assist on the quarterly Directors’ Fees payment to the Directors on rotational basis.
• To manage the Annual Budget for Directors’ Office.
• To assist AVP, VP and Head of Department on other ad-hoc assignments and for smooth delivery of secretarial / corporate services to the Great Eastern Group of Companies in Malaysia.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
• Highlights any potential concerns /risks and proactively shares best risk management practices
• Chartered Secretaries (ICSA) or Legal / Business Administration Degree or Professional Accounting Qualifications or STPM with minimum 5-year experience in Company Secretarial Practice.
• Good communication skills - written and verbal, fluent in English and Bahasa Malaysia and computer literate,
• Company Secretarial Practice, understanding of statutory and regulatory requirements i.e. Companies Act 2016 and Financial Services Act 2013, understanding and application of Company’s constitution documents, policies and business processes.
• Meticulous, organisation and planning, communication and good interpersonal skills, customer centric - internal and external, able to work independently, team building, integrity and responsible, proactive and diligent, initiative and time management, cost conscious, keep abreast with regulatory and industry changes for relevant updates, and computer literate and IT savvy.
• Champion and embody our Core Values in everyday tasks and interactions.
• Demonstrate high level of integrity and accountability.
• Take initiative to drive improvements and embrace change.
• Take accountability of business and regulatory compliance risks, implementing measures to mitigate them effectively.
• Keep abreast with industry trends, regulatory compliance, and emerging threats and technologies to understand and highlight potential concerns/ risks to safeguard our company proactively.

Founded in 1908, Great Eastern is a well-established market leader and trusted brand in Singapore and Malaysia. With over S$100 billion in assets and more than 16 million policyholders, including 12.5 million from government schemes, it provides insurance solutions to customers through three successful distribution channels – a tied agency force, bancassurance, and financial advisory firm Great Eastern Financial Advisers. The Group also operates in Indonesia and Brunei. The Great Eastern Life Assurance Company Limited and Great Eastern General Insurance Limited have been assigned the financial strength and counterparty credit ratings of "AA-" by S&P Global Ratings since 2010, one of the highest among Asian life insurance companies. Great Eastern's asset management subsidiary, Lion Global Investors Limited, is one of the leading asset management companies in Southeast Asia. Great Eastern is a subsidiary of OCBC, the longest established Singapore bank, formed in 1932. It is the second largest financial services group in Southeast Asia by assets and one of the world’s most highly-rated banks, with an Aa1 rating from Moody’s and AA- by both Fitch and S&P. Recognised for its financial strength and stability, OCBC is consistently ranked among the World’s Top 50 Safest Banks by Global Finance and has been named Best Managed Bank in Singapore by The Asian Banker.

To All Recruitment AgenciesGreat Eastern does not accept unsolicited agency resumes. Please do not forward resumes to our email or our employees. We will not be responsible for any fees related to unsolicited resumes.

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