MAINTENANCE ADMIN ASSISTANT/EXECUTIVE (MAIN-FACILITY)

Bison Consolidated Berhad; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading facilities maintenance firm in Petaling Jaya is seeking an experienced administrative support professional. The role involves collaboration with engineers and executives, maintaining technical documentation, and ensuring efficient workflow. Ideal candidates should have a diploma in engineering or administration and 2-3 years of relevant experience. Proficiency in Microsoft Office is essential.

Qualifications

• Minimum Diploma in Engineering or Administration or equivalent education level.
• 2 to 3 years working in related field.
• Willing to learn and work with technical and technology systems.
• Computer literacy on Microsoft Office including Word, Excel, PowerPoint, Outlook.

Responsibilities

• Provide administrative support for maintenance department.
• Coordinate with internal teams for efficient workflow.
• Create and submit maintenance items and services purchase.

Skills

Technical support

Microsoft Office proficiency

Collaboration

Documentation

Education

Diploma in Engineering or Administration

Job description

Duties & Responsibilities

• Administrative collaboration and support department manager, engineer, executive for facilities maintenance.
• Technical support on information sourcing and assembling of project, asset and spare parts details.
• File arrangement for Facilities Maintenance department including technical and commercial documentation in softcopy through online storage system, and file arrange on shelf,

Ensure ease of access to information when required.

• Coordinate with internal team and other departments, ensure efficient workflow and communication facilitation.
• To perform creation, submission, completion of maintenance items and services purchase using appointed software.
• To create, record, monitoring, analysis, summarised the maintenance expenses, required details for future tracking purpose.
• Collaborate team for SOP, Work Instruction, Form and Checklist creation, submission, approval, document control and distribution progress.
• Task submission to be align and meet the due date discussed and agreed.

Job Requirements

• Minimum Diploma in Engineering or Administration or equivalent education level.
• 2 to 3 years working in related filed.
• Willing to learn and work with technical and technology system.
• Computer literature on Microsoft Office including Word, Excel, PowerPoint, Outlook, etc.
• Willing to learn and perform on new task assigned.
• With process technical background and good awareness in safety and willing to improve with our safety requirements will be add advantages.