Logistics Assistant II

Advanced Energy; George Town; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading energy solutions provider in Penang seeks a Logistics Support Specialist to manage logistics operations and administrative tasks, such as coordinating shipments and filing documents. The ideal candidate has a diploma in a related field, proficiency in Microsoft Office, and at least three years of administrative experience. This role includes a competitive benefits package, including health care, paid leave, and professional development opportunities.

Benefits

Medical - health care plan, dental, and vision

Short and long-term disability and life insurance

Generous paid time off starting at 15 days

98 days of paid maternity leave

7 days of paid paternity leave

Career Growth and Learning Opportunity

Qualifications

• Minimum Diploma in a relevant field.
• Good command of English and Bahasa Malaysia required.
• Minimum of 3 years in administrative or clerical work.

Responsibilities

• Coordinate outgoing and incoming shipments.
• Organize and file logistics documents accurately.
• Check and approve consumable purchases.

Skills

Proficient in Microsoft Office Suite

Organization and attention to detail

Time management and ability to multitask

Education

Diploma in Business Administration, Management, Office Management, or related field

Job description

POSITION SUMMARY

Provide support for smooth operations in the logistics department. It involves variety of administrative tasks, such as managing documentation, audit and validating billings, SAP PR/PO placement, and department event coordination.

RESPONSIBILITIES

• Assisting to coordinate outgoing shipments, processing incoming shipments, and ensuring timely delivery of consumable goods as and when is needed using SAP system.
• Organizing and filing logistics documents (invoices, packing lists, etc.), maintaining records, and ensuring accuracy.
• Check, validate and approve consumable purchases requested by Third Party Logistics.
• Maintaining accurate records of filings, receipt and other logsitics confidentiality documents.
• Supporting the logistics manager with various tasks, including scheduling meetings, preparing presentations, and handling correspondence.
• Performing tasks such as filing, photocopying, data entry, and maintaining databases for new department staff’s registration and setup.
• Coordinate logistics department events and training and workshop.
• Maintain confidentiality of all information related to the production processes and components, business and other technology including materials.
• Other duties as assigned.

WORK ENVIRONMENT

• Location: Penang Batu Maung, Bayan Lepas (may occasionally need to travel to Simpang Ampat)
• Primarily works in a fast-paced office environment and 3rd Party Logistics warehouse which may be noisy and fast paced.
• Works in a standard office environment and uses general office equipment (telephone, PC, copier, fax machine, etc.).
• Works under general supervision.

QUALIFICATIONS

• Minimum Diploma in Business Administration, Management, Office Management, or related field.
• Good command of English and Bahasa Malaysia (both written and spoken).
• Experience in using office equipment (printers, copiers, fax).

SKILLS

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Organization and attention to detail.
• Time management and ability to multitask.

EXPERIENCE

Essential:

• Minimum of three (3) to five (5) years of experience in administrative, clerical work or related filed.

Desirable:

• Experience of development and support of ERP systems (SAP).

EDUCATION

• Diploma in Business Administration, Management, Office Management, or related field.

WHY JOIN US!

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan. In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia., we offer a rich benefits package that includes:

• Medical - health care plan, dental, and vision.
• Short and long-term disability and life insurance.
• Executive Employee Health Screening package.
• Generous paid time off starting at 15 days and 19 public holidays.
• 98 days of paid maternity leave for Moms and 7 days of paid paternity leave for Dads.
• AE Child-Of-Employee Scholarship Program.
• Employee Referral Program.
• Career Growth and Learning Opportunity