LEGAL & COMPANY SECRETARIAL ASSOCIATE

JT International; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A multinational company in Kuala Lumpur is seeking a Legal & Company Secretarial Associate to provide administrative support for the Legal Department. The ideal candidate will manage documentation, oversee legal projects, and collaborate with various teams. A diploma in a relevant field and 2–4 years of experience is required, along with proficiency in English and Bahasa Malaysia. This role offers a chance to enhance legal training and support corporate affairs.

Qualifications

• 2–4 years of experience as an associate or secretary supporting senior management.
• Candidates with paralegal certification or experience working in a law firm will have an added advantage.
• Experience in company secretarial or administrative roles is preferred.

Responsibilities

• Provide administrative and confidential secretarial support for the Legal Department.
• Manage external legal counsel, service providers, purchase requisitions, budgets, and payments.
• Serve as focal point for corporate secretarial matters, including statutory filings.
• Support creation of legal training materials and manage legal platforms.
• Handle dispute management tasks including documentation and court schedules.
• Collaborate with Corporate Affairs and Compliance teams for efficiency.
• Oversee team development and handle ad hoc tasks or projects.

Skills

Fluent in English

Fluent in Bahasa Malaysia

Strong interpersonal skills

Organizational skills

Communication skills

Confidentiality

Education

Diploma in Secretarialship, Business Management, or Administration

Tools

MS Office

SAP

Job description

The role is expected to provide administrative and secretarial support for the Legal Department and Corporate Affairs and Communications Department, managing documentation, budgets, meetings, and corporate secretarial matters. It also supports legal training, dispute management, and cross-functional collaboration, with additional responsibilities for team oversight and ad hoc projects as needed.

As the Legal & Company Secretarial Associate under the area of Legal, you will:

Provide administrative and confidential secretarial support to ensure smooth operations of the Legal Department and its projects.

Manage external legal counsel, service providers, purchase requisitions, budgets, and payments.

Serve as focal point for corporate secretarial matters, including statutory filings, records management, and drafting resolutions.

Support creation and dissemination of legal training materials and manage legal platforms (SharePoint, DocuSign, CLM, etc.).

Handle dispute management tasks such as documentation, court schedules, and coordination with external counsel.

Collaborate with Corporate Affairs, Communications, and Compliance teams to enhance cross‑functional efficiency.

Oversee team development and handle ad hoc tasks or projects as assigned.

Requirements:

Diploma in Secretarialship, Business Management, or Administration.

2–4 years of experience as an associate or secretary supporting senior management.

Candidates with paralegal certification or experience working in a law firm will have an added advantage.

Experience in company secretarial or administrative roles is preferred.

Fluent and well‑spoken in English and Bahasa Malaysia, with proficiency in MS Office and SAP.

Strong interpersonal, communication, and organizational skills; able to manage multiple priorities with confidentiality and attention to detail.

Knowledgeable in SAP processes, particularly in creating PRs, IOs, and MIGO/GRIR to support efficient departmental workflows.

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