Leasing Administrator

Kuok Group Singapore; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management company is looking for a Leasing Administrator in Johor Bahru. The role involves preparing and submitting leasing documents, handling communication with tenants, and organizing tenant-related paperwork. Candidates should possess a minimum of a Certificate in Marketing, Retailing, or equivalent, with good command of English and Mandarin as an advantage. Experience in retail leasing is preferred but fresh graduates are welcome to apply.

Qualifications

• Minimum of Certificate in Marketing, Retailing or equivalent.
• Good command in English and Mandarin speaking is highly advantageous.
• Computer literate in Microsoft Office applications.
• A team player who can work independently with minimal supervision.
• 2 years' experience in Retail Leasing or Property Management preferred.

Responsibilities

• Prepare and submit documents for new leasing.
• Draft and return signed Tenancy Agreements to the lawyer.
• Monitor tenant sales and tenancy details using MRI.
• Handle communication with tenants and contractors.
• Organize and file tenant-related documents.

Skills

Good command in English

Mandarin speaking

Microsoft Office Application

Team player

Ability to work independently

Education

Certificate in Marketing, Retailing or equivalent

Job description

Job Description

This Position will be based in Johor Bahru City Square Mall.

• Prepare and submit various documents for new leasing, including instruction letters to lawyers, recalculating agreements if necessary, and photocopying documents.
• Draft lawyer’s reply and return signed Tenancy Agreements to the lawyer.
• Stamp, photocopy and file the Tenancy Agreements.
• Prepare standard renewal/extension letters for Tenancy Agreements, get tenants to sign, and send monthly Notice of Demand (NOD) letters.
• To access MRI to monitor tenant sales and tenancy detail.
• Prepare closure letters for tenants once approved by management.
• Leasing administrators must handle communication with tenants, contractors, and others, resolving conflicts and issues when necessary.
• They are responsible for answering inquiries and chasing outstanding payments from tenants.
• Organize and file various tenant-related documents such as the Letter of Offer, Tenancy Agreements, renewal agreements, NOD letters, closure letters, and sales turnover forms.
• Liaise with the contractors for the work permits and insurances.
• Collaborate with operations, marketing and finance teams to address tenant-related matters, such as maintenance issues, promotional activities, or billing matters.
• Any other related duties / task assigned by Executives/Manager.

Job Requirements

• Possess a minimum of Certificate in Marketing, Retailing or equivalent.
• Good command in English and Mandarin speaking is highly advantage.
• Computer literate in Microsoft Office Application.
• A team player and able to work independently under minimum supervision.
• Applicants with 2 years’ experience in Retail Leasing, Property Management or a related field.
• Fresh graduates are encouraged to apply.