KL Project Manager (Setup Phase)

Vuly Play; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing international company is seeking a KL Project Manager to lead the setup of their new Kuala Lumpur office. This role requires 3-5 years of experience in operations and project coordination, alongside strong organizational skills. The successful candidate will coordinate office fit-out and logistics, manage hiring processes, and serve as the local point of contact for Brisbane leadership. The position is based in Kuala Lumpur with work from Monday to Friday, and requires Malaysian citizenship.

Qualifications

• 3-5 years of experience in operations, project coordination, or facilities setup.
• Comfortable managing multiple vendors and tasks.
• Malaysian citizenship is required for this role.

Responsibilities

• Coordinate the full office setup including fit-out and logistics.
• Manage timelines and ensure the office is ready on schedule.
• Support hiring processes for the Kuala Lumpur team.
• Provide regular updates to Brisbane leadership.

Skills

Experience in operations

Project coordination

Strong organisational skills

Vendor management

Fast execution

Communication skills

Tools

Monday.com

Job description

We create premium play experiences that get families outside and spark imagination. We are expanding into new regions, launching bold products, and sharpening the way we run the business. Kuala Lumpur will be our next major hub. If you like getting things done in the real world, not just talking about them, this role is for you.

The Opportunity

We are looking for a KL Project Manager to lead the physical and operational setup of our new Kuala Lumpur office. This is a 3-6 month project-based role focused on the initial setup phase of our Kuala Lumpur operations. This is a build-from-scratch role. You will coordinate the fit‑out, work with contractors and suppliers, support hiring and onboarding, and be the go‑to person on the ground during the setup phase. You will report to the Chief of Staff (based in Brisbane) and work day-to-day with the KL VP.

What You Will Do

• Coordinate the full office setup: fit‑out, contractors, furniture, IT, signage, and move‑in.
• Manage timelines, quotes, and on‑site work so the space is ready on schedule.
• Schedule and support interviews and onboarding for the first wave of KL hires.
• Track progress against the KL setup plan and elevate delays early.
• Keep Monday.com updated with tasks, owners, dates, and status.
• Organise local logistics such as sample storage, product assembly areas, and basic warehouse‑style space where needed.
• Act as the local point‑of‑contact for Brisbane leadership and the KL VP, providing clear, regular updates.

Non‑Negotiables (Must Haves)

• Experience in operations, project coordination, facilities, or office setup.
• Minimum 3‑5 years of experience in operations, project coordination, facilities, or office setup.
• Strong organisational skills and attention to detail.
• Comfortable managing vendors, contractors, and multiple moving parts at once.
• Fast executor who can work to an aggressive timeline without dropping key details.
• Confident communicator who can keep senior leaders informed and make clear recommendations.
• Office based in Kuala Lumpur, Monday to Friday, with flexibility around key fit‑out milestones.
• Malaysian citizenship required for this Kuala Lumpur‑based position.

Great If You Also Have

• Experience setting up a new office, hub, or site from scratch.
• Familiarity with Monday.com or similar project management tools.
• Exposure to logistics, light warehousing, or product handling environments.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a project manager?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?