Junior Purchasing Executive

Upscale Sdn Bhd; Kajang Municipal Council; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading supplier management firm in Kajang is seeking a Purchasing Executive to manage supplier relations, negotiate pricing, and ensure compliance with Malaysian regulations. Candidates should have a degree in Business Administration or a related field, with at least 3 years of purchasing experience. Proficiency in Mandarin is essential for communications with suppliers, and knowledge of ERP systems like SAP is preferred. This role requires strong analytical and organizational skills, along with attention to detail.

Qualifications

• At least 3 years of experience in purchasing operations preferred.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Source, negotiate, and manage suppliers for the best pricing and delivery.
• Ensure compliance with Malaysian standards and regulatory requirements.
• Liaise with government officials and support audits related to compliance.

Skills

Mandarin proficiency (written/spoken)

Strong analytical skills

Strong communication skills

Attention to details

Strong organizational skills

Knowledge of ERP systems

Education

Degree in Business Administration / Supply Chain or related field

Tools

SAP

Job description

Responsibility

• Source, negotiate, and manage suppliers to secure the best pricing, terms, and timely delivery of materials.
• Ensure purchased items comply with Malaysian standards and regulatory requirements.
• Prepare and submit applications to:
  • SIRIM (product certification, testing reports, labeling requirements)
  • Suruhanjaya Tenaga (ST) – Certificate of Approval (COA) for electrical products
  • Malaysian Communications and Multimedia Commission (MCMC) – device certifications
• Ensure timely renewal and tracking of all relevant certificates and licenses.
• Maintain proper filing and documentation for all regulatory submissions and approvals.
• Liaise with testing labs, consultants, and government officials where required.
• Support internal and external audits related to product compliance and import controls.

Authority

• Create Purchase Orders and Material Master.
• Manage shipment arrangements from issuance of Purchase Orders to arrival at warehouse/site.

Role Requirements

• Degree in Business Administration / Supply Chain or any related field.
• At least 3 years of experience in purchasing operations will be preferred.
• Mandarin proficiency (written/spoken) is essential for liaising with China/Taiwan based suppliers.
• Strong analytical, communication skills & attention to details.
• Strong organizational skills with the ability to manage multiple priorities & meet deadlines.
• Good knowledge of ERP systems, preferably SAP.