JUNIOR EXECUTIVE (PROJECT DELIVERY)

Pengurusan Aset Air Berhad (PAAB); Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading asset management company is seeking an Administrative Secretary to provide essential administrative and clerical support to the Head of Division. Candidates should have at least 3 years of experience in a similar role, possess strong communication skills in both English and Bahasa Malaysia, and be proficient in MS Office. This position involves managing schedules, correspondence, and travel arrangements, as well as upholding confidentiality. Competitive perks include medical coverage and educational support.

Benefits

Medical benefits

Miscellaneous allowance

Education support

Loans

Dental benefits

Vision benefits

Attractive EPF contribution

Various leave entitlements

Qualifications

• At least 3 years of experience in Secretarial and Administration Work.
• Proficient in spoken and written English and Bahasa Malaysia.
• Able to prepare documents and presentations in both English & Bahasa Malaysia.

Responsibilities

• Provide administrative support to the Head of Division (HODiv).
• Manage the HODiv’s calendar and schedule meetings.
• Coordinate travel arrangements for the HODiv.
• Draft and manage incoming and outgoing correspondence.
• Maintain proper filing systems for records.

Skills

Secretarial skills

Communication skills

Time management

Confidentiality

MS Office proficiency

Education

Recognized Diploma/Degree in Secretarial/Private Secretarial Course

Tools

MS Project

MS Excel

MS Word

MS PowerPoint

Job description

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Provide comprehensive administrative and clerical support to the Head of Division (HODiv) to ensure the smooth coordination of daily activities, communication, and logistical requirements, enabling the HODiv to focus on strategic and operational priorities.

Tasks

1. Assist the HODiv in day-to-day activities, prioritizing and managing tasks effectively, including following up on delegated tasks as required.
2. Organise and manage the HODiv’s calendar, including scheduling meetings, appointments, seminars, trainings and conferences.
3. Coordinate travel arrangements, accommodation and bookings as required.
4. Prepare, compile and process expense claims and reimbursements for the HODiv.
5. Act as a liaison and communication link between the HODiv, internal departments and external stakeholders.
6. Handle correspondence, including drafting, reviewing and managing incoming and outgoing documents and records.
7. Maintain proper filing systems (both physical and electronic) to ensure accuracy, confidentiality and accessibility of records.
8. Prepare meeting materials, agendas, minutes and follow-up action lists.
9. Provide clerical and administrative support, including photocopying, scanning, data entry and document management.
10. Support the planning and coordination of HODiv-related events, training sessions and workshops.
11. Uphold professionalism and confidentiality in managing sensitive information.
12. Perform any other related duties as assigned by Management and/or the immediate superior.

Requirements

• Recognized Diploma/Degree in Secretarial/Private Secretarial Course or its equivalent;
• At least 3 years of experience in Secretarial and Administration Work;
• Proficiency in the use of MS Project, MS Excel, MS Word and MS PowerPoint;
• Proficiency in spoken and written English and Bahasa Malaysia is required;
• Able to prepare correspondences, minutes of meeting and slide presentation in English & Bahasa Malaysia;
• A good working attitude.

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Salary match Number of applicants Skills match

Application Questions

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?
• How many years' experience do you have as an Administrative Secretary?

Perks and benefits

Medical Miscellaneous allowance Education support Loans Dental Vision Attractive EPF's contribution, various leave entit