Junior Admin

Maskavia Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading Customer Flow Management company in Kuala Lumpur is hiring a Junior Administrative Assistant to support daily operations in administration, finance, and human resources. This entry-level position is ideal for candidates eager to gain hands-on experience. Responsibilities include clerical tasks, finance support, and HR processes. Candidates should have a minimum qualification of SPM/STPM/Diploma and strong attention to detail alongside communication skills in English and Bahasa Malaysia.

Qualifications

• Minimum SPM / STPM / Diploma in Business Administration, Finance, Accounting, or a related field.
• Internship or 1 year of experience in administration, finance, or accounting is an advantage.
• Basic knowledge of accounting or HR processes is preferred.

Responsibilities

• Assist in general clerical tasks such as filing, data entry, and scheduling.
• Assist in handling finance tasks including payment documentation and payroll.
• Assist in HR processes like maintaining staff records and payroll management.

Skills

Attention to detail

Organizational skills

Communication skills in English

Communication skills in Bahasa Malaysia

Multitasking abilities

Education

SPM / STPM / Diploma in Business Administration, Finance, Accounting, or related field

Tools

Microsoft Office Suite

MYOB accounting system

Job description

We are looking for a proactive and detail-oriented Junior Administrative Assistant to assist in the daily operations of administration, finance, and human resource functions. This is an entry-level role ideal for individuals eager to gain hands‑on experience in a dynamic work environment. The successful candidate will work closely with senior staff to support various tasks across departments.

Administrative Support

• Assist in performing general clerical tasks such as filing, photocopying, scanning, and data entry.
• Assist in maintaining and updating records, databases, and filing systems for proper document control.
• Assist in scheduling meetings, appointments, and internal events.
• Assist in attending to incoming calls and visitors professionally.
• Assist the sales and operations team with administrative tasks.
• Assist in monitoring and checking staff attendance and daily activity records.
• Assist in overseeing day‑to‑day administrative operations.
• Assist the CEO and Board of Directors with administrative support and documentation for business decision‑making.

Finance & Accounts Administration

• Familiarity with the MYOB accounting system is an advantage.
• Assist in handling daily finance and accounts administration tasks.
• Assist in preparing payment documentation for approval, including payment vouchers, supporting invoices, and cheques/drafts/TT applications.
• Assist in preparing and issuing client invoices.
• Assist in processing monthly staff salaries.
• Assist in verifying staff expense claims and supplier invoices.
• Assist in preparing monthly payments and performing bank reconciliations.
• Assist in monitoring daily bank balances and cash flow.
• Assist in managing and maintaining full sets of accounts (AP, AR, GL) on time.
• Assist in overseeing daily financial operations, budgeting, costing, taxation, and credit control.
• Assist in ensuring proper documentation and record‑keeping for financial transactions.
• Assist in supporting external audits/accountants by preparing required documentation during year‑end processes.

Human Resource Support

• Assist in managing payroll processes and statutory submissions (EPF, SOCSO, EIS).
• Assist in maintaining staff records and supporting HR matters such as leave management.
• Assist in coordinating HR‑related compliance and employee welfare matters.

Requirements & Qualifications

• Minimum SPM / STPM / Diploma in Business Administration, Finance, Accounting, or a related field.
• Internship or 1 year of experience in administration, finance, or accounting is an advantage.
• Basic knowledge of accounting or HR processes is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail with strong organizational and multitasking abilities.
• Good communication skills in English and Bahasa Malaysia.
• Willingness to learn and take on new responsibilities under supervision.
• Able to handle confidential information with professionalism.

Application Questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following accounting software are you experienced with?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• How many years' experience do you have as an Administration Role?
• Which of the following Microsoft Office products are you experienced with?
• How many years of bookkeeping experience do you have?

Company Overview

Established in 1986, Maskavia Sdn Bhd and its subsidiary Qmatic (M) Sdn. Bhd. are pioneers of Customer Flow Management corporation providing customised solutions to support the varied and demanding requirements of its customers. Another subsidiary QM Technology Sdn Bhd, undertakes in‑house research and development in electronics and software. We are a well diversified Group with a strong focus in the core areas of information technology and electronics. Leading blue chip corporations value our business philosophy of a mutually beneficial long‑term relationship. Visit our website for further information: www.maskavia.com