Japanese Procurement Specialist

ASK Headhunter; Remote; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment agency in Malaysia is looking for a Procurement Specialist to validate and process purchase requisitions and convert them into purchase orders. The ideal candidate should possess a degree in Business Studies or a related field, with at least 3 years of experience in a centralized purchasing environment. Proficiency in Japanese (minimum JLPT N2) is mandatory, along with strong communication and negotiation skills. This position allows for a flexible work-from-home arrangement.

Qualifications

• Minimum JLPT N2; JLPT N3 with good Japanese proficiency can apply.
• At least 3 years’ experience in a centralized purchasing environment.
• Experience in shared service centers in large organizations is an advantage.

Responsibilities

• Validate and process Purchase Requisitions.
• Convert Purchase Requisitions/Shopping Carts to Purchase Orders.
• Manage and resolve internal and external queries.
• Participate in invoice reconciliation process.
• Produce accurate and timely reports.
• Manage quote collections and biddings when applicable.

Skills

Good communication skills

Negotiation skills

Analytical skills

Results-oriented

Education

Degree or Diploma in Business Studies

Job description

Responsibilities

• Validate and process (fix & check) Purchase Requisitions to ensure completeness and compliance with Procurement Policy.
• Convert Purchase Requisitions/Shopping Carts to Purchase Orders.
• Purchase Order amendment, close and cancellation.
• Manage and resolve internal and external queries.
• Participate in invoice reconciliation process. Work closely with Accounts Payable team to resolve any outstanding invoice reconciliation or mismatch.
• Execute and produce accurate and timely reports.
• Manage and execute the quote collections and multiple source biddings when applicable.
• Review and update SOP, DTP & LP timely.
• Ensure adherence to the Procurement Policy, Directive, Guidelines and Local Procurement SOPs.
• Actively participate in new project, such as ASPIRE/MyBuy, attend related meetings, trainings, knowledge transfer, etc.
• Execute day-to-day activities according to the highest standards of financial control, compliance and best practice. Ensure quality and accurate delivery of services within agreed KPIs, SLA and SOPs.
• Follow the instructions of the Managers regarding the daily work coordination.
• Develop knowledge and capability to raise competence to expected levels to meet current and future business needs.
• Contribute process and technical expertise to process improvement initiatives.
• Support on assigned projects or program.

Qualifications

• Degree or Diploma in Business Studies, Finance & Accounting/Commerce, IT, Supply Chain or Procurement equivalent.
• Good communication skill and ability to communicate effectively in English. Ability to speak, read and write in Japanese is mandatory to support the related country.
• Minimum JLPT N2; candidates with JLPT N3 who have good proficiency in mastering Japanese are welcome to apply.
• At least 3 years’ experience in a centralized purchasing environment and Supply Chain with production planning background.
• Experience of working in a shared service centre across a global / large organization is an added advantage.
• Good negotiation and communication skills, resourceful in identifying new sources of items requested.
• Good analytical skills and results oriented.

Work Arrangement

Work From Home

Languages: English, Japanese