IT Admin

Konica Minolta Malaysia; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology company in Selangor is seeking a qualified administrative professional to manage office tasks and support operations. The ideal candidate has a degree in Human Resource Management or a related field, along with strong communication skills in Malay and English. This role involves supervising junior staff and effectively using a variety of software to maintain records and documents.

Qualifications

• At least 2 years of related working experience is preferred.
• Expertise in Administrative/Clerical functions.

Responsibilities

• Manage correspondence and documents using software packages.
• Maintain office systems and schedules.
• Organize meetings and take minutes.
• Supervise junior staff and manage budgets.

Skills

Communication skills in Malay and English

Proficiency in Microsoft Office Suite

Education

Professional Certificates, Diploma, or Bachelor Degree in relevant fields

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Requirement

• Candidate should possess a Professional Certificates, Diploma / Advanced Diploma, Bachelor Degree or equivalent in Human Resource Management, Business Studies / Administration / Management, Secretarial, Finance / Accountancy / Banking
• Preferably at least 2 years of related working experience.
• Preferably Executive specializing in Administrative / Clerical or equivalent.
• Good communication skills in Malay, English language for both spoken and written.
• 1 Contract positions available.
• Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Booking rooms and conference facilities;
• Using content management systems to maintain and update websites and internal databases;
• Attending meetings, taking minutes and keeping notes;
• Managing and maintaining budgets, as well as invoicing;
• Liaising with staff in other departments and with external contacts;
• Managing office inventory, ordering supplies, and ensuring equipment maintenance;
• Sorting and distributing incoming post and organizing and sending outgoing post;
• Liaising with colleagues and external contacts to book travel and accommodation;
• Organizing and storing paperwork, documents, sometimes on behalf of other colleagues;
• Recruiting, training and supervising junior staff and delegating work as required;
• Photocopying and printing various documents, sometimes on behalf of other colleagues;
• Manipulating statistical data;
• Arranging both in-house and external events;
• Manage and record the movement of IT inventory;
• Perform various other administrative tasks as needed.