Investment Fund Operations Manager

Private Advertiser; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A financial services firm in Kuala Lumpur seeks a Fund Operations Manager to lead daily execution of financing operations. This role requires 3–7 years of investment banking or structured finance experience, strong analytical skills, and excellent client-facing communication. Responsibilities include coordinating with senior executives, preparing payments, and maintaining financial records. The position offers performance bonuses, medical claims, annual events, and career progression opportunities, requiring reliability in U.S. business hours in a hybrid setup.

Benefits

Performance bonus based on KPIs

Career progression opportunities

Medical panel, dental and optical claims

Annual dinners and festivity celebrations

Yearly company trip

Weekly sports event

Weekly happy hour

Qualifications

• 3–7 years of experience in investment banking or related fields.
• Strong analytical skills and financial numeracy.
• Comfortable communicating with C-suite executives.

Responsibilities

• Lead daily execution of the financing platform.
• Coordinate with C-suites, investment bankers, and lawyers.
• Track and report financial data, ensuring timely operations.

Skills

Investment banking experience

Analytical skills

Client-facing communication

Excel/Google Sheets proficiency

Financial numeracy

Education

Degree in Finance, Accounting, Economics, Mathematics, Engineering or related field

Tools

Bank portals

Job description

Working hours: U.S. business hours (ET), Mon–Fri

Key Responsibilities

Lead the financing platform’s daily execution, acting as the operational owner of mandates and working with the CEO / Managing Partner to ensure all deals are executed on time and within agreed terms.

Run financing operations end-to-end: log and verify client funding / draw requests against limits and covenants; prepare clear approval packs with your own recommendations; obtain sign-offs.

Act as a front-line execution contact: join meetings with listed-company C-suites, investment bankers, brokers and lawyers; explain process, timelines and controls confidently; follow up on action items.

Execute payments: prepare payment documentation and process wires via bank portals with dual approval; confirm receipt, update records and resolve any exceptions with banks and issuers.

Track, reconcile and report: maintain live utilisation trackers and key dates; perform daily bank-to-ledger reconciliations; deliver a clean month-end close; prepare concise weekly dashboards for management and investors.

Build and improve the operating model: design and refine SOPs, checklists, templates and data flows (from mandate signing to funding and reporting); drive light automation where useful.

Coordinate stakeholders: work directly with issuer finance teams, brokers, banks, transfer agents and external counsel to clear items quickly and keep deals moving.

Support origination: help assess new opportunities, run basic deal economics, and maintain the issuer / intermediary CRM so that outreach and follow-ups are disciplined.

Qualifications

3–7 years of experience in investment banking, equity capital markets, structured finance, principal investing, or securities / fund operations with real exposure to live transactions.

Comfortable being both client-facing and detail-oriented: able to speak to C-suite executives about timelines and process, and also dive into reconciliations and documentation when needed.

Strong analytical skills and financial numeracy; able to build and review simple models of deal economics, limits and utilisation.

Strong Excel / Google Sheets skills (lookups, pivots, validations) and bank-portal fluency, with disciplined documentation and control habits.

Clear written and spoken English and confidence dealing with senior external counterparties (C-suites, bankers, brokers, lawyers).

Reliability covering U.S. hours from Kuala Lumpur in a hybrid setup, and comfort working in a lean, founder-led environment.

Degree in Finance, Accounting, Economics, Mathematics, Engineering or a related field, with solid academic performance; professional qualifications (e.g. CFA, FRM, ACCA) are an advantage.

Exposure to public-company workflows (e.g. placements, rights issues, corporate actions, registrar / custodian or listed-derivatives operations) is an advantage.

Compensation & Growth

• Performance bonus based on KPIs.
• Career progression opportunities.
• Medical panel, dental and optical claims
• Annual dinners and festivity celebrations
• Yearly company trip
• Weekly sports event
• Weekly happy hour

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Fund Operations Manager?