Human Resources Executive

ruhlamat group; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Penang is seeking a Human Resources professional with at least 5 years of experience in HR roles. Responsibilities include employee recruitment, managing records, and liaising with government departments. Candidates must have a Bachelor's degree and be proficient in English; Mandarin is a plus. The ideal candidate is familiar with Malaysian labor laws and is able to work in a fast-paced environment.

Qualifications

• Minimum 5 years of experience in HR and administrative roles, preferably in manufacturing.
• Priority given to Malaysian Chinese who can use English as their primary language.
• Proficiency in Mandarin is a plus for communication with headquarters.

Responsibilities

• Assist in local HR policies formulation and execution.
• Responsible for employee recruitment and onboarding processes.
• Manage employee records and performance reviews.

Skills

HR policy formulation and execution

Employee recruitment and onboarding

Performance reviews management

Payroll administration

Maintaining employee relations

Communication with government departments

Proficiency in Mandarin

Familiarity with Malaysian labor laws

Fluency in English

Communication in Bahasa Malaysia

Education

Bachelor's degree in HR Management, Administration, Law or related fields

Job description

Job Responsibilities

Human Resources Related

• Assist in the formulation and execution of local HR policies, procedures, and systems;
• Responsible for employee recruitment, onboarding, and offboarding processes;
• Manage employee records, attendance, performance reviews, and other basic HR tasks;
• Assist with payroll and benefits administration (in collaboration with external service providers);
• Maintain good employee relations and foster a positive corporate culture;
• Assist headquarters with preparing and coordinating application materials for foreign employees’ work permits and employment visas.

Administrative and Government Affairs Coordination

• Handle applications, renewals, and maintenance of various business licenses, industry permits, environmental clearances, fire safety approvals, etc.;
• Coordinate with third-party service providers to complete license processing;
• Lead or assist in applying for exemptions from MIDA industrial licenses and other government approvals;
• Establish good communication channels with government departments (local authorities, labor bureau, immigration, customs, etc.);
• Organize and archive administrative documents to ensure completeness and compliance.

Other Supportive Tasks

• Assist with office setup, procurement, equipment management, and other routine administrative duties;
• Support visa and work permit applications for foreign employees;
• Complete other tasks assigned by superiors.

Qualifications

• Bachelor’s degree or above, preferably in Human Resource Management, Administration, Law, or related fields;
• At least 5 years of experience in HR and administrative roles, preferably in manufacturing industries;
• Priority given to Malaysian Chinese who can use English as their primary working language;
• Proficiency in Mandarin is a plus for better communication with the headquarters in China;
• Familiarity with Malaysian labor laws, social security systems (EPF, SOCSO), and work permit application processes;
• Knowledgeable about government procedures and capable of handling business licenses, environmental permits, fire safety certificates, MIDA-related approvals independently;
• Proficient in Bahasa Malaysia for effective communication with local government officials;
• Fluent in English, able to write emails and reports in English;
• Strong learning ability, communication skills, and stress tolerance;
• Willing to work in a fast-paced environment with multiple tasks simultaneously.