Human Resources Executive

Valmont Industries, Inc.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global corporate shared services provider in Kuala Lumpur is seeking a detail-oriented HR & Admin Executive to support HR and Administrative operations. This role requires 3–4 years of relevant experience, strong organisational skills, and proficiency in Microsoft Office and SharePoint. Join a dynamic team focusing on employee engagement and operational excellence in a collaborative environment.

Benefits

Opportunities for professional development

Inclusive company culture

Team collaboration across diverse regional teams

Qualifications

• 3–4 years of experience in HR and administrative support, ideally within a corporate or shared services environment.
• Proficient in Microsoft Office and SharePoint; experience with Workday or ADP is an advantage.

Responsibilities

• Coordinate employee engagement activities and manage logistics for events.
• Oversee daily office administration including travel arrangements and meeting coordination.
• Support end-to-end recruitment administration including job postings and onboarding.

Skills

Organisational skills

Multitasking

Communication

Interpersonal skills

Attention to detail

Education

Diploma or Degree in Human Resources or Business Administration

Tools

Microsoft Office

SharePoint

Workday

Job description

At Valmont Corporate Shared Services (VCSS), we’re committed to building a workplace that supports growth, collaboration, and operational excellence.

We’re looking for a detail-oriented and proactive HR & Admin Executive to join our Shared Services team. This position plays a critical role in supporting Human Resources and Administrative operations, ensuring efficient processes and an exceptional employee experience.

If you’re organised, service-driven, and thrive in a dynamic, collaborative environment, this is your opportunity to contribute to a global organisation that values innovation and people.

What You’ll Do

👥 Human Resources (50%)

• Coordinate employee engagement activities with the PEC Committee and manage logistics for on-site and regional events.
• Drive awareness and participation in the Employee Assistance Program (EAP) and wellbeing initiatives.
• Maintain accurate and up-to-date employee information in Workday and HR records.
• Support end-to-end recruitment administration, including job postings, interview coordination, and onboarding activities.
• Organise monthly “Lunch and Learn” sessions and manage HRDF grant claims for training and team development programs.
• Maintain and update the VCSS Community SharePoint site and monthly internal communications.
• Liaise with statutory bodies to ensure full compliance with Malaysian labour laws and HR reporting requirements.

🏢 Administration (50%)

• Oversee daily office administration, including travel arrangements, meeting coordination, supplies management, and vendor engagement.
• Manage attendance and conduct quarterly “Report to Office” compliance audits.
• Handle incoming and outgoing mail, courier services, and external calls with professionalism.
• Coordinate with building management on access cards, maintenance, parking, and vendor work permits.
• Liaise with government agencies on administrative licensing, permits, and compliance documentation.

What You Bring

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• 3–4 years of experience in HR and administrative support, ideally within a corporate or shared services environment.
• Strong organisational and multitasking skills, with a high attention to detail.
• Proficient in Microsoft Office and SharePoint; experience with Workday or ADP is an advantage.
• Excellent communication and interpersonal skills, with the ability to work independently and cross-functionally.

💡 Why Join Valmont Corporate Shared Services

• Be part of a global organisation committed to sustainability, integrity, and operational excellence.
• Collaborate with a diverse regional team supporting multiple business units across Asia Pacific.
• Enjoy opportunities to learn, grow, and contribute to HR transformation and continuous improvement initiatives.
• Experience an inclusive, people-focused culture that values teamwork and professional development.

📩 Ready to Make an Impact?

Join us at Valmont Corporate Shared Services Sdn. Bhd. and be part of a team that builds a better world through innovation, collaboration, and shared purpose.

👉 Apply today to start your journey with Valmont.