Human Resources Executive

Upscale Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property development firm in Kuala Lumpur seeks an experienced HR Manager to oversee HR functions including recruitment, policy development, and compliance with Malaysian employment laws. Ideal candidates will have 2-5 years in HR and admin roles and 3-5 years in management, with proficiency in Bahasa Malaysia, Chinese, and English. The role involves leadership, conflict resolution, and managing performance processes to enhance workforce efficiency.

Qualifications

• Minimum 2-5 years of relevant HR and admin experience.
• At least 3-5 years in a managerial role, preferably in property development/construction.
• Proficient in Bahasa Malaysia, Chinese, and English (written and spoken).

Responsibilities

• Oversee HR functions including planning, recruitment, and payroll processing.
• Develop and implement HR policies and employee handbooks.
• Manage performance appraisals and employee grievances.
• Ensure compliance with Malaysian employment laws and regulations.

Skills

Leadership skills

Interpersonal skills

Communication skills

Conflict resolution

Proactive attitude

Detail-oriented

Tools

Infotech software

HRIS software

Job description

Responsibilities

• Oversee the full spectrum of HR functions including manpower planning, recruitment, onboarding, information, transfers, and resignations.
• Develop and implement HR policies, SOPs, and employee handbook in line with current legal requirements.
• Lead performance management processes including KPI setting, appraisals, and performance improvement plans.
• Advise and manage industrial relations matters, staff discipline, warning letters, domestic inquiries, and employee grievances.
• Ensure timely and accurate payroll processing, statutory submissions (EPF, SOCSO, EIS, PCB), and benefits administration.
• Coordinate and track training & development needs for HQ and site staff; manage HRDF claims and documentation.
• Maintain HRIS and employee database for both office and site personnel.
• Have done / known about workforce / manpower planning
• Culture activity
• Able to develop handbook playbook content etc
• Experienced in payroll
• Experienced in using Infotech software.
• Smart in numbers.

Competency

• Able to work in fast-paced working environment
• Able to work independently with minimum supervision and minimal mistakes
• Presentation - would want this person to conduct workshop/company staff activities
• Content development - powerpoint/copy writing
• Financial and business accument so understand about cost & how to manage.

Administrative Management

• Oversee general administration, including office supplies, facilities maintenance, company asset control, and administrative SOPs.
• Manage company vehicles, insurance renewals, road tax, tenancy agreements, and service contracts.
• Liaise with regulatory bodies (e.g. CIDB, DOSH, PERKESO, etc.) to ensure compliance with construction-related requirements.
• Support licensing, CIDB green card registration, site PPE, and attendance coordination with project teams.
• Organize staff engagement activities, safety briefings, and team-building events.

Strategic & Compliance Oversight

• Ensure compliance with Malaysian Employment Act, OSHA, and other statutory regulations.
• Advise management on HR trends, risks, and strategic workforce initiatives.
• Participate in audits and provide documentation for ISO or compliance certifications (if applicable).

REQUIRED QUALIFICATIONS & EXPERIENCE

• Experience: Minimum 2-5 years of relevant HR and admin experience, including at least 3-5 years in a managerial role, preferably in the property development and/or construction industry.
• Language: Proficient in Bahasa Malaysia, Chinese, and English (written and spoken).

REQUIRED SKILLS & COMPETENCIES

• Strong leadership, interpersonal, and people management skills.
• In-depth knowledge of Malaysian labour laws and construction site HR practices.
• Good understanding of payroll systems and HRIS software.
• Excellent communication, conflict resolution, and negotiation abilities.
• Proactive, detail-oriented, and able to work under pressure.
• High integrity, discretion, and professionalism in handling sensitive matters.