Human Resources Associate

Celestica; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multinational technology company in Johor, Malaysia, is seeking an HR fresh graduate to join their team on a contract basis. This position offers a unique opportunity to gain hands-on experience in HR compliance, with responsibilities including processing employment contracts and maintaining meticulous records. Ideal for recent graduates eager to start their career in HR, this role has potential for extension or conversion to a permanent position.

Benefits

Opportunity for contract extension

Exposure to legal frameworks

Qualifications

• Recent graduates are strongly encouraged to apply.
• Exceptional attention to detail and accuracy are paramount for compliance.
• Proven trustworthiness to handle sensitive legal documents.

Responsibilities

• Process the stamping of all employment contracts.
• Monitor all employment contracts for compliance with regulations.
• Maintain records of all stamped documents for audit purposes.

Skills

Attention to detail

Organisational skills

Time-management

Proactive attitude

Education

Diploma or Bachelor's degree in Human Resources, Business Administration, Law

Job description

About the Role

We are looking for a motivated and meticulous HR fresh graduate to join our team for a contract position. This is an excellent opportunity to gain hands-on experience in a corporate HR environment. Your primary responsibility will be to support the final stage of our hiring process by ensuring all employment offer letters are officially processed.

This position is for an initial 3-month contract, with a strong possibility of extension for another 3 months based on business needs. For an outstanding candidate, this role may convert to a permanent position after 6 months, should a vacancy arise.

Key Responsibilities

• Accurately and promptly process the stamping of all employment contracts (full-time, part-time, fixed-term, short-term, local, and foreign employees).
• Rigorously monitor and ensure all employment contracts are stamped within 30 days of signing, including backlog employment contracts, to comply with LHDN regulations.
• Verify that all necessary signatures, details, and the required Stamp Duty Fee payment are completed before stamping.
• Maintain meticulous records of all stamped documents, their signing dates, and stamping dates for audit purposes.
• Prepare and organise stamped documents for secure filing and smooth employee onboarding processes.
• Handle highly confidential employee and company information with the utmost discretion and professionalism.
• Collaborate closely with the HR team to ensure seamless integration of the stamping process into the overall HR workflow.
• Provide general administrative support to the HR department as needed.

Requirements

• A recent Diploma or Bachelor's degree in Human Resources, Business Administration, Law, or a related field.
• No prior work experience is required; fresh graduates eager to specialise in HR compliance are strongly encouraged to apply.
• Exceptional attention to detail and accuracy are paramount for compliance.
• Strong organisational and time-management skills, with the ability to meet strict deadlines.
• A proactive attitude and a strong willingness to learn and adapt to new regulatory requirements.
• Proven trustworthiness and ability to handle sensitive legal documents with integrity.

What We Offer

• A unique opportunity to gain specialised HR compliance experience critical in the Malaysian context.
• Exposure to legal frameworks governing employment contracts.
• A clear path with the potential for contract extension and conversion to a permanent HR role.
• A supportive and collaborative team environment.