Human Resources Assistant

MOG GROUP OF COMPANIES; Kajang Municipal Council; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading HR firm in Kajang is seeking a detail-oriented HR Assistant to support recruitment and administrative tasks. You will handle employee records, payroll processing, and benefits administration, ensuring compliance with HR policies. The ideal candidate holds a diploma in HR, has strong attention to detail, and is willing to work on-site. Knowledge of Mandarin is a plus.

Qualifications

• Proven experience in payroll processing and administration.
• Mandarin speaker is an advantage.
• Willingness to work in Kajang.

Responsibilities

• Assist in the recruitment process by posting job advertisements and scheduling interviews.
• Maintain and update employee records in the HRIS.
• Assist with onboarding new employees and managing employee benefits.

Skills

Attention to detail

Communication skills

Interpersonal skills

Confidentiality

Education

Diploma in Human Resources or Administration

Job description

We are currently seeking a detail-oriented and dedicated HR Assistant with a specialization in general HR and administration task to join our HR team. You will be responsible for assisting with recruitment, employee records management, benefits administration, and providing general HR support to ensure smooth operations within the department.

Key Responsibilities

• Assist in the recruitment process by posting job advertisements, scheduling interviews, and coordinating with candidates.
• Maintain and update employee records in the HRIS (Human Resources Information System).
• Assist with onboarding new employees, ensuring all documentation is completed and new hires are properly integrated into the company.
• Help manage employee benefits programs, including health insurance, retirement plans, and leave management.
• Support HR staff with employee relations and performance management processes.
• Prepare and maintain HR-related documents, such as contracts, offer letters, and confidentiality agreements.
• Ensure compliance with labor laws and company policies in all HR processes.
• Assist with payroll processing by ensuring accurate timesheet submission and leave records.
• Help organize and coordinate employee training and development programs.
• Provide administrative support for HR-related meetings, events, and other initiatives.
• Respond to employee inquiries related to HR policies, procedures, and benefits.
• Handle confidential information with discretion and professionalism.

Qualifications

• Must be willing to work at Kajang.
• Diploma in Human Resources or Administration or related field preferred.
• Proven experience in payroll processing and administration, preferably in a retail environment.
• Mandarin speaker would be added advantage in order to deal with stakeholders.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and interpersonal skills.