Human Resources and Admin Assistant Manager / Senior Executive

Methodist Council of Education; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable educational organization in Petaling Jaya seeks a Human Resources and Admin Assistant Manager/Senior Executive. The role entails overseeing recruitment, managing documentation for employee relations, and developing HR strategies. Candidates must hold a relevant degree and have at least 5 years of HR experience. Proficiency in English and Bahasa Malaysia is required, making this position ideal for those passionate about education and HR management.

Qualifications

• Minimum 5 years of HR operations or management experience.
• Experience in recruitment, onboarding, payroll, and staff welfare.
• Proficient in written and spoken English and Bahasa Malaysia.

Responsibilities

• Oversee the recruitment process at Wesley Methodist School and Hope Methodist Vocational Centre.
• Manage documentation for Recruitment, Compensation & Benefits, and Performance Management.
• Provide guidance on staff welfare, performance management, and HR policies.

Skills

Knowledge of employment laws

Communication skills

Analytical skills

Education

Degree in Human Resources or related field

Tools

HR2000 software

Job description

Human Resources and Admin Assistant Manager / Senior Executive

Working as part of Methodist Council of Education (MCOE) is beyond career. It’s a journey with purpose and it’s uniquely rewarding. Join us in building up children into a responsible, purposeful individual and citizen equipped with the aptitudes to succeed and adapt in a rapidly changing world through the Methodist Education.

MCOE is a growing, vibrant community that works together to support the academic, extracurricular, and personal growth of our students. If you are looking to develop your skills and career in education, and to find like-minded passionate educators and non‑academic staff, come join us today!

Job Purpose

The Human Resources & Admin Assistant Manager / Senior Executive is responsible on a daily basis for the entire processing of documentation, verification and 1st level approval for all documentation pertaining to Recruitment, Compensation & Benefits, Performance Management, Employee Relations and Industrial Relations as well as office administration duties at the Methodist Council of Education office.

Key Duties & Responsibilities

1. Human Resource Business Partner (HRBP) for Wesley Methodist School (WMS) and Hope Methodist Vocational Centre (HMVC)

• To oversee the recruitment process at WMS and HMVC, mainly by providing guidance
• To verify all HR documentation before submitting for approval
• To verify and validate end‑to‑end payroll and statutory documentation before submitting for approval
• To review salary scales and salary proposals for WMS and HMVC
• To provide guidance on performance management, staff welfare/benefits and other HR related matters
• To monitor attendance and attrition and prepare relevant reports
• To review current HR policies and procedures and recommend improvements as and when required
• To manage staff misconduct, grievances and provide counseling and guidance when needed
• To manage administration work related to professional development and trainings

2. Human Resource Business Partner (HRBP) for Methodist Council of Education (MCOE)

• To provide guidance on staff welfare/benefits, HR staff portal and other HR related matters
• To monitor staff attendance and leaves, and prepare relevant reports and analysis
• To support the Head of HR in preparing reports, analysis and presentations
• To carry out the day‑to‑day office administration work

Job and Person Specification

Essential Specification (Must‑have)

• Minimum Degree in Human Resources, Business Administration or a related field
• Minimum 5 years of experience in HR operations or HR management with a focus on recruitment, onboarding, payroll, professional development, staff welfare and staff discipline
• Experience in developing and implementing HR strategies and policies
• Strong knowledge of employment laws and regulations
• Excellent communication and interpersonal skills, with the ability to build positive relationships with all levels
• Strong analytical and problem‑solving skills
• Proficient in written and spoken English and Bahasa Malaysia

Desirable Specification (Added advantage)

• Knowledge in HR2000 software
• Working experience in an educational institution

Safeguarding Commitment

Methodist Council of Education is committed to safeguarding and promoting the welfare and safety of our students and expects all staff members to share this commitment.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?

The Council of Education of the Methodist Church in Malaysia owns and manages six private schools offering International & National curriculums. Our philosophy is based on the Christian Mission Schools ethos and traditions. We are looking for professionals who have the passion and the necessary skills set to be part of our team, to help support, grow and expand the various private schools. We invite you to join us to influence and make an impact on the lives of the young people who will be the future leaders in our country.