Human Resources Administrator

SuDu AI; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A fast-growing tech startup in Kuala Lumpur is searching for a Human Resource Administrator. The role involves managing HR operations, facilitating recruitment processes, and fostering employee relations. Ideal candidates will have a degree in Human Resource Management and 1-3 years of relevant experience. You'll have a significant opportunity to shape HR practices in an innovative environment while working closely with the founding team to enhance organizational culture.

Benefits

EPF & SOCSO

Leadership & Career Growth Opportunities

Dynamic and Supportive Work Environment

Share Options (ESOS)

Qualifications

• 1-3 years experience in HR administration or similar role.
• Good knowledge of Malaysian Employment Act and basic labour law.
• Experience handling payroll and leave systems.

Responsibilities

• Manage and maintain complete employee records.
• Support end-to-end recruitment processes.
• Act as the main point of contact for employee HR inquiries.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Proactive mindset

Education

Diploma or Degree in Human Resource Management or related field

Tools

HRIS

Spreadsheet tools

Job description

We are looking for a Human Resource Administrator to join us as a foundational member of our growing startup. This is more than a support role — it’s an opportunity to help shape the people system behind an AI-driven enterprise revolution.

As SuDu AI builds fully autonomous ERP and MES systems for manufacturing and operations, our people remain at the heart of everything. You will play a key role in managing HR operations, supporting employee experience, and ensuring smooth day-to-day HR administration as we scale.

You will work closely with founders, team leads, and employees to build structured yet human-centric HR processes — from recruitment and onboarding to performance tracking and staff welfare. Your contribution will directly impact our culture, internal efficiency, and long-term team stability.

We seek a proactive, detail-oriented, and people-focused individual who thrives in a fast-paced startup environment and takes pride in creating a positive, organised, and transparent workplace.

Responsibilities

HR Operations & Administration

• Manage and maintain complete employee records including contracts, personal files, compensation details, and statutory documentation with strict confidentiality
• Oversee monthly payroll coordination and ensure accurate processing of EPF, SOCSO, EIS, PCB and other statutory submissions
• Monitor and manage leave administration, attendance tracking, overtime records, and staff benefits
• Ensure accuracy of HR data and maintain updated records in HR systems and internal databases
• Prepare HR letters including offer letters, confirmation letters, warning letters, promotion letters, and resignation documentation

Recruitment & Workforce Support

• Support end-to-end recruitment process including job posting, candidate screening, interview scheduling, coordination with hiring managers, and feedback tracking
• Ensure a smooth onboarding experience for new hires including documentation, induction, system access coordination, and orientation materials
• Maintain recruitment pipeline and support workforce planning needs as the company grows
• Coordinate probation review processes and assist in confirmation assessments

Employee Relations & Support

• Act as the main point of contact for employee HR inquiries regarding policies, procedures, leave, benefits, and internal matters
• Support conflict resolution, grievance handling, and disciplinary processes in a fair and structured manner
• Assist in performance monitoring documentation, improvement plans, and HR advisory support for managers
• Ensure consistent application of company policies across all departments

HR Policy & Compliance

• Assist in developing, reviewing, and updating HR policies, SOPs, and employee handbook
• Ensure compliance with Malaysian labour laws and internal governance standards
• Support implementation of HR best practices and continuous process improvements
• Monitor changes in labour regulations and recommend necessary adjustments

HR Systems & Process Optimization

• Improve and streamline HR workflows through system automation and process standardisation
• Support the implementation and optimisation of HR management systems (HRIS)
• Generate HR reports and analytics such as attendance trends, turnover rate, and headcount reports
• Ensure data accuracy for management reporting and decision-making

Training & Development Support

• Assist in coordinating staff training programmes and learning initiatives
• Track training participation, performance improvement plans, and skill development progress
• Support leadership in preparing development plans for team members

Engagement & Culture Management

• Coordinate internal engagement activities such as team events, internal communications, and employee recognition initiatives
• Support initiatives to improve employee morale, wellbeing, and workplace harmony
• Assist management in creating a positive, inclusive, and structured work environment

Offboarding & Exit Management

• Manage employee exit processes including resignation documentation, clearance procedures, and exit interviews
• Analyse exit feedback to identify improvement areas and retention strategies
• Ensure proper handover and completion of all exit formalities

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• 1–3 years experience in HR administration or similar role (startup experience is a plus)
• Good knowledge of Malaysian Employment Act and basic labour law
• Experience handling payroll, leave systems, and statutory submissions
• Strong organisational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage confidential information with integrity
• Comfortable using HR systems, spreadsheets, and digital tools
• Proactive, self-driven, and able to work independently in a fast-paced environment

Good to have

• Experience in tech startups or SaaS companies
• Familiarity with HRIS, accounting tools
• Experience managing recruitment pipelines or employer branding
• Knowledge of performance review systems or KPI tracking
• Exposure to company culture-building initiatives

Why join us

Be a Culture Builder, Not Just an Administrator

You won’t just manage paperwork — you’ll help shape the foundation of SuDu AI’s people-first culture.

Accelerated Growth Path

In a startup, HR isn’t limited to routine work. You’ll gain experience in recruitment strategy, organisational design, and people development.

Meaningful Impact

You’ll directly influence employee experience, team morale, and operational efficiency in a fast-growing AI company.

Trust & Autonomy

We believe in ownership. You’ll be empowered to propose improvements and implement better HR systems.

Startup Energy, Enterprise Vision

Work in an environment that balances innovation, speed, and long-term impact.

Benefit

• EPF & SOCSO
• Leadership & Career Growth Opportunities
• Exposure to High-Impact Tech Projects
• Dynamic and Supportive Work Environment
• Share Options (ESOS)
• Opportunity to shape company culture from the ground up