Human Resource Executive

Anchor Consulting Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A Malaysian consulting firm is seeking a Human Resources Executive to manage payroll processing, talent acquisition, and HR administration. The ideal candidate will have a Diploma or Degree in Business Studies, along with 1-2 years of experience in payroll systems and recruitment. Proficiency in Mandarin and English is essential due to diverse stakeholder interactions. The role also involves organizing employee events and ensuring compliance with the Employment Act. This position offers an opportunity to enhance HR practices in a dynamic environment.

Qualifications

• Must be well-versed in Employment Act 1955.
• 1-2 years experience with payroll software systems.
• 1-2 years experience in recruitment/talent acquisition.
• 1-2 years experience in organizing employee events.
• Ability to work independently and adapt to new environments.

Responsibilities

• Process monthly payroll accurately and timely.
• Handle statutory submissions like EPF and SOCSO.
• Coordinate onboarding and offboarding processes.
• Organize employee engagement activities.
• Draft HR correspondences and maintain documentation.

Skills

Payroll processing

Talent acquisition

Employee engagement

Performance management

HR administration

Interpersonal skills

Communication skills

Chinese language proficiency

English language proficiency

Education

Diploma/Degree in Business Studies

Tools

BrioHR

QuickPay

Job description

A. Payroll Processing & Statutory Compliance

Process monthly payroll accurately and timely for all employees.

Handle statutory submissions including EPF, SOCSO, EIS and HRD within required deadlines.

Ensure accuracy of payroll components such as allowances, OT, claims and deductions.

Prepare and submit monthly payroll reports to Finance.

B. Talent Acquisition

Advertise vacancies through appropriate platforms.

Screen and shortlist candidates based on job requirements.

Arrange interviews with candidates and hiring managers.

Prepare offer letters and employment documents for successful candidates.

Conduct periodic check-ins with new joiners during probation.

C. Onboarding & Offboarding

Onboarding

Coordinate preparation of laptops, work tools and access setup before Day 1.

Conduct new joiner orientation sessions and introduction to company culture.

Guide and acclimatize new employees to company processes and policies.

Perform structured check-ins (Week 1, Month 1, Month 3).

Offboarding

Prepare and issue Acceptance of Resignation letters.

Conduct exit interviews and document insights.

Maintain and complete Employee Exit Checklist to ensure a compliant offboarding process.

D. Employee Events & Engagement

Organize employee engagement activities such as monthly birthday celebrations and festive events (Hari Raya, Chinese New Year, Deepavali, Christmas).

Plan company trips, obtain vendor quotations and prepare event agenda when required.

Manage event logistics, coordination and post-event feedback.

E. Performance & Disciplinary Management

Assist in managing employee performance issues and disciplinary matters in accordance with company policies.

Coordinate and support Performance Improvement Plan (PIP) sessions.

Draft necessary correspondences such as show cause letters, warning letters and performance reports.

Ensure all processes are compliant with labour regulations.

F. HR Administration & HR Documentations

Draft HR correspondences, announcements and memorandums when required.

Update and maintain HR SOPs, Employee Handbook and HR documentation.

Ensure proper filing, record-keeping and accuracy of all HR documents.

Provide general HR support and perform other duties assigned by management.

Job Specification

At least Diploma / Degree in Business Studies.

Must be well‑versed in Employment Act 1955.

Preferably someone who have 1-2 years of experience working with payroll software systems (e.g.: BrioHR, QuickPay etc).

Preferably someone who have 1-2 years of experience in recruitment / talent acquisition.

Preferably someone who have 1-2 years of experience in organizing employee events / celebrations.

Able to converse in Mandarin (due to Chinese speaking stakeholders) and English.

High adaptability to new environment and communicate well with all levels of employees in the Company. Poses strong interpersonal & communication skills.

Able to work independently.

Unlock job insights

Your application will include the following questions:

• Which of the following languages are you fluent in?
• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• How many years’ experience do you have as a Human Resources Executive?
• How much notice are you required to give your current employer?