Human Resource Executive, Retail Recruitment (1-Year Contract)

Sephora; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading beauty retailer in Kuala Lumpur is seeking a Human Resource Executive for a one-year contract. This role involves supporting the Retail HR team in sourcing candidates, managing vendor relationships, and coordinating interviews. Ideal candidates will have 2 to 3 years experience in recruitment, excellent communication skills, and a degree in HR or related field. The company fosters an inclusive environment, committed to diversity and empowerment.

Benefits

Opportunity for professional development

Inclusive workplace culture

Diverse and empowering environment

Qualifications

• 2 to 3 years of experience in recruitment, resourcing, or sourcing.
• Experience ideally in a retail/hospitality industry.
• Attention to detail and high accuracy in candidate screening.

Responsibilities

• Support Retail HR Business Partners in building talent pipelines.
• Assist with candidate screening and vendor management.
• Coordinate interviews and improve hiring workflows.

Skills

Strong written and verbal communication skills

Organisational and stakeholder management skills

Proactive problem solver

Education

Diploma / Bachelor's degree in Human Resources or related discipline

Tools

Applicant Tracking System (ATS)

LinkedIn Recruiter

JobStreet

FastJobs

MyCareersFuture

Indeed

Job description

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Sephora SEA’s omni channel business spans over 8 countries (Australia, India, Indonesia, Malaysia, New Zealand, the Philippines, Singapore and Thailand) with 100+ stores and boasts some global flagships such as ION and Raffles City in Singapore, F88 in Kuala Lumpur and Pitt Street in Sydney. Sephora SEA is experiencing rapid growth in the region with new store openings and business channels (i.e., Click and collect and marketplace).

Human Resource Executive, Retail Recruitment (1-Year Contract)

We are looking for a Human Resource Executive, Retail Recruitment to support the Retail HR Business Partners in building and maintaining strong talent pipeline for retail roles. You will assist the team with screening candidates from job sites and sourcing vendors, shortlisting suitable applicants, managing relationships with vendors, and coordinating interview logistics to ensure a smooth candidate experience and timely hiring.

You will shine here if you enjoy…

Talent Pool Expansion

• Working with Retail HR Business Partners to identify sourcing channels and strategies to extend the talent pool (eg: job boards, social channels, community groups, event outreach)
• Proactively sourcing passive and active candidates as directed, using basic Boolean searches, job board filters, internal talent pools

Candidate Screening and Shortlisting

• Reviewing incoming candidate lists from job portals, internal referrals and vendor recommendations
• Performing an initial screening against the requirements of the role
• Creating shortlists with clear rationale and providing recommended next steps for the Hiring Managers
• Maintaining accurate candidate status and notes in the Applicant Tracking System

Vendor Management and Communication

• Acting as a primary point of contact for sourcing vendors – distributing briefs, clarifying role requirements, tracking delivery and follow up on candidate submissions
• Monitoringvendor performance (quality, responsiveness, SLAs) and escalating issues to Retail HR Business Partners when necessary

Interview Coordination

• Scheduling interviews between candidates, Hiring Managers, and interview panels
• Arranging virtual / onsite logistics and ensuring interview packs are circulated on time
• Managing candidate communications (confirmation, reminders, feedback, offers where applicable) to deliver a positive candidate experience

Reporting and Continuous Improvement

• Maintaining sourcing dashboards and weekly status updates (eg: candidate pipelines, submission-to-interview ratios, vendor scorecards)
• Suggesting improvements to sourcing workflows, job advertisement wording or candidate assessment criteria to increase hire quality and speed

Adhoc HR Support

• Assisting with campus or community outreach events, recruitment drives, and other retail hiring initiatives as required

We would love to hear from you if you are/have…

• A diploma / bachelor’s degree in human resources, Business, Communications or a related discipline preferred
• 2 to 3 years of experience in recruitment, resourcing, or sourcing, ideally in a retail / hospitality industry
• Hands‑on experience using ATS and major job boards (eg: LinkedIn Recruiter, JobStreet, FastJobs, MyCareersFuture, Indeed)
• Strong written and verbal communication skills
• Good organisational and stakeholder management skills
• Attention to detail and high accuracy in candidate screening and record‑keeping
• Ability to prioritise under pressure and meet tight deadlines
• Ability to produce / interpret simple hiring metrics and reports
• Proactive problem solver and team player

Here, you will find:

• Community, in which authenticity is embraced, and the strength of our differences fuels our collective spirit
• Culture of empowerment, learning & growth, that offers you the tools, space and opportunity to learn, innovate and lead
• Work that brings fulfilment, from delighting clients every day, to inspiring our industry at large, every action makes a difference

It is in the Sephora DNA to champion a world of inspiration and inclusion where everyone can celebrate their beauty. You can be yourself, because you are what sets us apart. Join us and belong to something beautiful.

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment, hiring, training, advancement, or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.