Human Resource Executive

Sinergia Talents Sdn Bhd; Johor Bahru; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading HR consultancy firm based in Johor is looking for an experienced HR Generalist to manage recruitment, employee relations, and compliance with Malaysian labor laws. The ideal candidate should have at least 3 years of HR experience, a relevant degree, and proficiency in Mandarin to communicate effectively with stakeholders. This position is essential for fostering a positive workplace culture and ensuring smooth onboarding processes.

Qualifications

• At least 3 years of experience in HR Generalist is preferred.
• Strong knowledge of the Malaysian Employment Act and statutory requirements.
• Proficiency in Mandarin is required to communicate effectively.

Responsibilities

• Manage the end-to-end recruitment process including creating job postings and interviewing.
• Conduct training needs assessments and facilitate training sessions.
• Cultivate a positive workplace culture and resolve employee grievances.

Skills

HR Generalist experience

Knowledge of Malaysian Employment Act

Proficiency in Mandarin

Education

Bachelor's Degree in Human Resource Management

Tools

HRIS System

Job description

Summary: In this operational role, you will manage the end-to-end recruitment lifecycle, from crafting compelling job postings and sourcing high-quality candidates to conducting interviews and extending offers. You will also play a key role in fostering a positive and inclusive workplace culture, ensuring compliance with Malaysian labor laws, and delivering a smooth onboarding experience to build a thriving workforce.

Job Responsibilities:

Talent Acquisition

• Manage the end-to-end recruitment process, including creating job postings, sourcing candidates, screening applications, conducting interviews, negotiating salaries, and extending offers.
• Propose, organise and participate in career fairs, university recruitment events and industry networking opportunities.
• Execute onboarding processes to ensure a seamless integration for new employees.
• Manage all matters relating to work passes, including applications and renewals, ensuring compliance with relevant regulations.

Performance & Development

• Conduct regular training needs assessments to identify training and development needs across different departments or teams.
• Work closely with department heads and managers to understand skill gaps and areas for improvement.
• Facilitate training sessions, both in-person and online for employees at all levels.
• Maintain accurate training records and ensure timely renewals if required.

Employee Relations & Engagement

• Cultivate a positive workplace culture and resolve employee grievances professionally.
• Propose and organise engaging employee activities and team-building initiatives.

Compliance & Policy

• Maintain HR policies to align with Malaysian labour laws and company standards.
• Review and recommend changes to HR policies when required.

HR Administration

• Ensure employee records and HR data are updated in HRIS system and saved correctly.
• Timely submission of weekly and monthly reports.
• Prepare and manage HR documents (employment letter) such as letter of appointment, confirmation, promotion, salary adjustment etc.
• Perform exit interview and clearance for leavers, ensuring letters and information updated in the digital employee personal file and HRIS system.
• Assist other ad-hoc duties as assigned.

Job Requirements & Qualifications

• At least 3 years of experience in HR Generalist is preferred.
• Bachelors Degree in Human Resource Management, Business Administration, or a related field is advantageous.
• Strong knowledge of the Malaysian Employment Act and statutory requirements.
• Experience in HRIS System (eg. Info-Tech) is a bonus.
• Proficiency in Mandarin is required to communicate effectively with Mandarin-speaking stakeholders.

NOTE: Position based in Pontian, Johor.