Human Resource Clerk

Eliz Precious Metals Sdn Bhd; Johor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading local company in Johor is seeking an HR Assistant to manage office administration and support HR operations. Responsibilities include inventory management, processing staff claims, maintaining personnel files, and organizing company events. The ideal candidate should hold a Diploma or Bachelor’s degree in a related field and possess 1-3 years of experience. A strong command of Microsoft Excel and proficiency in Mandarin and English are essential for this role. The position offers various benefits including annual leave and performance bonuses.

Benefits

KWSP

SOCSO

Transport Allowance

Lunch Allowance

16 days Annual Leave

Medical leave as per Labour Law

EPF

Performance Bonus

Medical and Hospitalization Leave

Annual Bonus

Allowance Provided

5 Working Days

Qualifications

• 1-3 years of experience in an Admin or HR Assistant role.
• Proficient in Mandarin and English, written and spoken; Malay is optional.

Responsibilities

• Monitor and replenish pantry supplies and manage the budget.
• Track inventory levels of office stationery and handle procurement.
• Coordinate with building management and cleaning staff for office upkeep.
• Verify and process monthly staff expense claims.
• Maintain leave records and ensure accuracy.
• Maintain updated personnel files and databases.
• Assist in onboarding and offboarding processes.
• Organize company events, team lunches, or meetings.
• Draft internal memos and announcements.

Skills

Microsoft Excel

Google Workspace

Language proficiency in Mandarin

Language proficiency in English

Education

Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field

Tools

HRIS

Job description

Education

Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field.

Experience

1–3 years of experience in an Admin or HR Assistant role.

Technical Proficiency

• Strong command of Microsoft Excel (essential for leave calculations and claims tracking).
• Experience with Google Workspace (Docs, Sheets, Drive).
• Familiarity with HR software (HRIS) is a plus, but not required.

Language

Proficient in both Mandarin and English (written and spoken); Malay is optional.

Responsibilities

1. Office Administration & Facilities Management

• Pantry & Supplies: Monitor and replenish pantry supplies (snacks, beverages, toiletries) and manage the budget for office consumables.
• Stationery & Inventory: Track inventory levels of office stationery and equipment; handle procurement and liaison with vendors to ensure cost‑effective purchasing.
• Vendor Management: Coordinate with building management, cleaning staff, and repair technicians to maintain a safe and conducive working environment.

2. HR Operations & Compensation Support

• Staff Claims Processing: Verify and process monthly staff expense claims (medical, travel, petty cash) in accordance with company policy.
• Leave Management: Maintain leave records, calculate pro‑rated leave entitlements for new hires/resignees, and ensure leave balances are accurate.
• Records Management: Maintain up‑to‑date personnel files and employee databases, ensuring confidentiality and compliance.
• Onboarding/Offboarding: Assist in preparing welcome kits, workstation setups for new joiners, and processing clearance forms for exiting staff.

3. General Support

• Assist in organising company events, team lunches, or meetings.
• Draft internal memos and announcements regarding office updates or HR policies.

Benefits

• KWSP
• SOCSO
• Transport Allowance
• Lunch Allowance
• 16 days Annual Leave
• Medical leave shall be in accordance with the prevailing Labour Law
• Annual Leave
• EPF
• Performance Bonus
• Medical and Hospitalisation Leave
• Annual Bonus
• Allowance Provided
• 5 Working Days