Human Resource & Admin Executive

JT Automation Technology（Malaysia）SDN BHD; Gelang Patah; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automation technology firm in Johor, Malaysia, is seeking an HR & Admin Executive to manage recruitment, onboarding, employee relations, and payroll support. The ideal candidate will have 2–5 years of experience in HR and a strong understanding of Malaysian labor laws. This role plays a key part in supporting efficient HR operations while enhancing the candidate experience.

Qualifications

• 2–5 years of HR and admin experience, preferably in a generalist capacity.
• Good understanding of Malaysian labor laws and HR best practices.
• Highly organized and detail-oriented.

Responsibilities

• Manage end-to-end recruitment processes including job posting and candidate screening.
• Facilitate onboarding processes and ensure new hires understand company policies.
• Maintain accurate employee records and assist in resolving employee grievances.

Skills

Talent acquisition

Employee relations

Payroll support

Organization

Communication

Education

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field

Tools

MS Office

HRIS systems

Job description

The HR & Admin Executive is responsible for handling the full spectrum of human resources and administrative functions, including recruitment, onboarding, employee relations, payroll support, training coordination, and general office administration. The role plays a key part in attracting and retaining talent while ensuring efficient HR operations and compliance with labor regulations.

Key Responsibilities

• Recruitment & Talent Acquisition
  • Manage end-to-end recruitment processes including job posting, screening, interviewing, selection, and offer management.
  • Collaborate with department heads to identify staffing needs and develop effective hiring strategies.
  • Source candidates through various channels — job portals, LinkedIn, referrals, and recruitment agencies.
  • Conduct pre-screening and initial interviews to evaluate candidate fit in terms of skills, attitude, and culture.
  • Coordinate interview schedules, reference checks, and prepare employment offer letters.
  • Maintain and update the recruitment database and candidate pipelines.
  • Support employer branding initiatives and career fair participation to attract top talent.
• Onboarding & Offboarding
  • Facilitate smooth onboarding processes including orientation, documentation, and system setup.
  • Ensure new hires understand company policies, procedures, and culture.
  • Manage exit interviews, clearance, and final payroll for departing employees.
• HR Operations & Employee Relations
  • Maintain accurate employee records, personal files, and HR database.
  • Assist in handling employee grievances and disciplinary matters in compliance with company policies.
  • Support performance appraisal and employee engagement programs.
  • Ensure compliance with local labor laws and company policies.
• Payroll & HR Administration
  • Support monthly payroll preparation and submission of statutory contributions (EPF, SOCSO, EIS, PCB).
  • Prepare HR letters (confirmation, promotion, warning, etc.) and update employee data accordingly.
  • Monitor attendance, leave records, and overtime claims.
• Office & Administrative Support
  • Oversee office supplies, maintenance, and service vendors.
  • Coordinate company events, meetings, and travel arrangements.
  • Handle general correspondence and documentation related to HR and administration.

Key Strengths in Recruitment (Highlight for CV or Interview)

• Proven ability to attract, assess, and hire top-quality candidates quickly and effectively.
• Skilled in multiple sourcing strategies — including digital recruitment tools and professional networking.
• Strong interviewing and assessment skills with focus on both technical and cultural fit.
• Excellent interpersonal and communication abilities, building strong rapport with candidates and hiring managers.
• Data-driven recruitment tracking and reporting to improve hiring efficiency.
• Experience in employer branding and promoting a positive candidate experience.

Qualifications & Requirements

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• 2–5 years of HR and admin experience, preferably in a generalist capacity.
• Good understanding of Malaysian labor laws and HR best practices.
• Proficient in MS Office and HRIS systems.
• Highly organized, detail-oriented, and able to manage multiple priorities.