HR Specialist, HR Services & Payroll M/F

CACEIS; Putrajaya; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading asset servicing firm in Putrajaya is seeking an HR Specialist to provide administrative support for HR and payroll functions. The role involves managing employee records, facilitating the off-boarding process, and coordinating with providers. Ideal candidates will have a Bachelor’s degree in Human Resources and 2-5 years of related experience. They will be part of a collaborative environment focused on professional development and delivering high-quality solutions to clients.

Benefits

Performance-based bonuses

Flexible benefits

World-class training program

Qualifications

• 2 - 5 years of experience within human resources and payroll.
• Stay informed about developments in tax and labour law.
• Able to perform necessary analyses to assess operations.

Responsibilities

• Support digital filing of employee files.
• Coordinate between benefits provider and payroll.
• Manage employee queries through HR mailbox.

Skills

Analytical skills

Presentation skills

Project management skills

Process documentation

Record keeping

Education

Bachelor Degree in Human Resources

Tools

MS Excel

MS Word

Job description

HR Specialist, HR Services & Payroll M/F

Contract type
Permanent Contract

Job summary

What is the opportunity?

CACEIS Malaysia has been a cornerstone of asset servicing since 2008, evolving into a trusted hub of operational excellence within the global CACEIS network. Strategically located in IOI City, Putrajaya, the company employs over 1,200 skilled professionals, providing a broad spectrum of services to institutional clients across Europe. These services include Custody & Cash Clearing, Fund Administration, Fund Distribution, Master Data Services, Market Solutions, Group Invoicing, Reconciliations and Private Equity & Real Estate Solutions. As a Centre of Excellence, CACEIS Malaysia plays a pivotal role in driving the scalability of global operations, enhancing service quality, and implementing standardized processes to meet the diverse needs of its clients. The dedicated team in Malaysia is committed to delivering reliable, high-quality solutions that empower clients to thrive in a dynamic and competitive financial landscape.

Working hours: 9:00AM - 6:00PM

What will you do?

HR Administrative Support:

• Support digital filing of P-files for new hires and maintenance of resigned employees file in the shared drivE
• Provide end to end support on off boarding process, act as the point of contact for employee and manager, update resignation dashboard, provide confirmation to payroll on salary release and filing of completed off boarding forms in employee's P-file.
• Assist with administration of employment contract such as issuing letter for Conversion of employment, Extension of contract and Promotions, ensure accurate data updated in HR system and manage e-filing
• Coordination between benefits provider and payroll, assisting with monthly submission of new hires, termination and movement report, attend to queries related to medical and insurance.
• Support the administration of employee movement for contract employee and intern, prepare completion bonus payout for payroll
• Manage employee queries through HR mailbox
• Support and assist with the referral award
• Support internal and external employment verification requests

Supplementary Information

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including performance based bonuses, flexible benefits, and competitive compensation.
• Leaders who support your development through coaching and managing opportunities.
• A world-class training program in financial services.
• A collaborative dynamic culture where personal initiative and hard work are recognized and rewarded.

Geographical area
Asia, Malaysia

Minimal education level
Bachelor Degree / BSc Degree or equivalent

• Undergraduate degree in Human Resources, business, or related discipline plus HR certification preferred.

Job description

Business type
Types of Jobs - Others

Job title
HR Specialist, HR Services & Payroll M/F

Contract type
Permanent Contract

Expected start date
22/11/2025

Management position
No

Job summary

What is the opportunity?

CACEIS Malaysia has been a cornerstone of asset servicing since 2008, evolving into a trusted hub of operational excellence within the global CACEIS network. Strategically located in IOI City, Putrajaya, the company employs over 1,200 skilled professionals, providing a broad spectrum of services to institutional clients across Europe. These services include Custody & Cash Clearing, Fund Administration, Fund Distribution, Master Data Services, Market Solutions, Group Invoicing, Reconciliations and Private Equity & Real Estate Solutions. As a Centre of Excellence, CACEIS Malaysia plays a pivotal role in driving the scalability of global operations, enhancing service quality, and implementing standardized processes to meet the diverse needs of its clients. The dedicated team in Malaysia is committed to delivering reliable, high-quality solutions that empower clients to thrive in a dynamic and competitive financial landscape.

Working hours: 9:00AM - 6:00PM

What will you do?

HR Administrative Support:

• Support digital filing of P-files for new hires and maintenance of resigned employees file in the shared drivE
• Provide end to end support on off boarding process, act as the point of contact for employee and manager, update resignation dashboard, provide confirmation to payroll on salary release and filing of completed off boarding forms in employee's P-file.
• Assist with administration of employment contract such as issuing letter for Conversion of employment, Extension of contract and Promotions, ensure accurate data updated in HR system and manage e-filing
• Coordination between benefits provider and payroll, assisting with monthly submission of new hires, termination and movement report, attend to queries related to medical and insurance.
• Support the administration of employee movement for contract employee and intern, prepare completion bonus payout for payroll
• Manage employee queries through HR mailbox
• Support and assist with the referral award
• Support internal and external employment verification requests

#LI-KP1

Supplementary Information

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including performance based bonuses, flexible benefits, and competitive compensation.
• Leaders who support your development through coaching and managing opportunities.
• A world-class training program in financial services.
• A collaborative dynamic culture where personal initiative and hard work are recognized and rewarded.

Position location

Geographical area
Asia, Malaysia

City
Putrajaya

Candidate criteria

Minimal education level
Bachelor Degree / BSc Degree or equivalent

Academic qualification / Speciality

• Undergraduate degree in Human Resources, business, or related discipline plus HR certification preferred.

Level of minimal experience
3-5 years

Experience

• 2 to 5 years of experience in human resources and payroll administrations experience and knowledge.

Required skills

• 2 - 3 years of relevant working experience
• Strong analytical, presentation and project management skills and high degree of organization and logic and strong Business and Consulting Orientation .
• Stay informed about all developments in tax and labour law and prepared to facilitate meetings or discussions with internal stakeholders and external vendor/ consultant.
• Able to perform analyses necessary to assess operations/services presenting a risk in relation to the regulatory framework or the internal procedures in order to report anomalies, recommend/take necessary corrective measures if necessary, and manage priorities .
• Organize and plan his/her work in order to comply with major milestones and deadline constraints. Be able to rigorously manage the time allotted to meet the defined objectives.

Technical skills required

Proficient in MS Excel and Word

Strong in process documentation and record keeping

Languages
English (Fluent)

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