HR & Recruitment Co-ordinator

Quantuma; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global consulting company is seeking an HR and Recruitment Coordinator for a 1-year contract in Kuala Lumpur. This role demands strong HR administrative skills and a commitment to detail while working in a UK time zone. The ideal candidate will support recruitment, onboarding, and maintain employee records while collaborating in a fast-paced, multicultural environment.

Benefits

Competitive salary

Paid annual leave

Flexible remote work culture

Qualifications

• Minimum 2 years’ experience in an HR administrative or coordination role for a UK based company.
• Familiarity with HR processes such as recruitment, onboarding, and recordkeeping.
• Excellent written and spoken English (UK business communication level).

Responsibilities

• Maintain and update employee records, databases, and HR systems accurately.
• Prepare HR documents such as employment contracts, letters, and onboarding packs.
• Assist in the recruitment process: screening candidates, scheduling interviews.

Skills

HR administrative skills

Attention to detail

Communication skills

Time management

Proficiency in Microsoft Office

Tools

HRIS systems

Job description

HR and Recruitment Coordinator – 1 year Contract

Working hours: UK time zone (MYT - 7 hours) 4 days per week

Contract, Kuala Lumpur central – UK Hours 5 pm – 11 pm MYT (10 am–4 pm UK)

Our global business, K3 Capital Group, is looking to hire a new role in the Group wide People HR team.

Make Your Mark in a Global People Team

Are you ready to demonstrate your HR data skills on a global stage? We're looking for a curious, detail-driven People and Recruitment Coordinator to join our UK-based People HR team working from our Malaysia office in the centre of Kuala Lumpur.

This role is perfect for someone with a solid HR system, process and data foundation who is eager to dive into international projects, drive system improvements, shape the insights that help us hire, retain, and develop world-class talent across 19 brands and deliver an exceptional HR admin support service.

About the Role

We are seeking a detail-oriented and proactive People and Recruitment coordinator to support our UK-based HR team from Kuala Lumpur. This role is ideal for someone with a solid foundation in HR operations who enjoys working across international time zones and collaborating in a fast-paced, multicultural environment.

Key Responsibilities

• Maintain and update employee records, databases, and HR systems accurately.
• Prepare HR documents such as employment contracts, letters, and onboarding packs.
• Assist in the recruitment process: screening candidates, scheduling interviews.
• Manage employee onboarding and offboarding processes, ensuring compliance with company and local standards.
• Coordinate payroll information, leave tracking, and attendance updates.
• Support HR compliance and audit requirements, ensuring confidentiality and accuracy.
• Handle basic employee queries professionally via email, chat, or video calls.
• Liaise with external partners (e.g., payroll providers, benefits vendors) as needed.
• Support training, payroll and benefits work as required.
• Contribute to HR projects, process improvements, and policy updates.
• Support the team with weekly, monthly, quarterly, and ad-hoc payroll reporting.
• Be a key player in enhancing and optimising our global HR system.
• Test new features and continuously improve how the system works for our teams.
• Support audits with clean and accurate HR/payroll data.
• Recommend smarter, faster processes.
• Help us stay compliant with data protection and employment standards.
• Manage data entry.
• Ability to manage and prioritise a high-volume shared inbox, responding to employee and stakeholder queries quickly and accurately.
• Act as the first point of contact for day-to-day HR and recruitment queries, ensuring issues are resolved or appropriately escalated.

Requirements

• Minimum 2 years’ experience in an HR administrative or coordination role for a UK based company.
• Familiarity with HR processes such as recruitment, onboarding, and recordkeeping.
• Good understanding of employment documentation and HR best practices.
• Excellent written and spoken English (UK business communication level).
• Strong attention to detail, organisation, and time management skills.
• Comfortable working independently during UK business hours.
• Proficient in Microsoft Office (Excel, Word, Outlook) and HRIS systems.
• High attention to detail and commitment to confidentiality.
• Great communication skills – comfortable working across borders and time zones.
• Excellent organisational skills with the ability to multi-task and manage incoming queries while maintaining accuracy and service levels.

What We Offer

• Competitive salary aligned with experience.
• Paid annual leave, public holidays (Malaysian).
• Opportunity to work closely with a UK HR team and gain global exposure.
• Supportive, flexible, and inclusive remote work culture.

Why Join Us?

• Global Exposure: Work directly with our UK People HR team while sitting in the heart of our Malaysia Hub.
• Make an Impact: Your reports and insights will help shape hiring, development, and people strategies across multiple brands and countries.
• Grow Your Skills: Be part of a collaborative, fast paced team.