HR PEOPLE SUCCESS & ADMIN ASSISTANT

Zepheus Corporate Services; Penang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A consulting firm based in Penang is looking for an HR and Administration Specialist. This role involves assisting clients with HR documentation, managing internal HR operations, and supporting general office administration tasks. The ideal candidate should have strong HR knowledge, organizational skills, and experience in compliance with Malaysian employment laws. This position offers an opportunity to work in a dynamic environment focused on people development.

Qualifications

• Experience in HR operations and compliance with Malaysian laws is essential.
• Proficiency in drafting HR documents, including employee handbooks.
• Strong organizational skills for managing multiple tasks.

Responsibilities

• Assist clients with HR documentation and compliance.
• Manage internal HR operations and maintain accurate employee records.
• Support general administrative tasks and office coordination.

Skills

HR documentation

Compliance knowledge

Employee records management

Performance tracking

Recruitment

Job description

Assist clients with HR documentation and compliance, including employment letters, payroll, and statutory submissions.

Assist in preparing, submitting, and tracking Employment Pass (EP), Professional Visit Pass (PVP), and related work permit applications through the Expatriate Services Division (ESD) or relevant authorities.

Advise clients on basic HR procedures, employee records management, and statutory timelines.

Coordinate with clients on onboarding/offboarding processes and HR reporting.

Work closely with the Secretarial and Accounting teams to provide integrated HR support for client companies.

Able to draft employee handbook

2. Internal HR & People Development

Manage internal HR operations, including recruitment, onboarding, leave management, and staff welfare.

Maintain accurate employee records, performance tracking, and payroll support.

Ensure compliance with Malaysian employment laws and statutory requirements (EPF, SOCSO, EIS, PCB, HRDC).

Support in designing engagement programs, team lunch/dinner, team-building events, and learning initiatives.

Uphold a people-first culture aligned with company values and professional standards.

3. Office Administration & Coordination

Support general administrative tasks including office coordination, correspondence, and client management.

Assist in organizing company events, meetings, and training sessions for staff and clients.

Prepare reports, letters, and documentation as required by management.