HR Manager (New Factory - Mandarin Speaker)

Office Productivity Solution Pte Ltd.; Kedah; On-site; MYR 120,000 - 150,000; Full time

Job summary

A manufacturing company in Kedah is seeking an HR Manager fluent in Mandarin to lead HR operations, including recruitment, employee relations, and compliance with Malaysian labor laws. The ideal candidate will have at least 8 years of HR experience, with significant time spent in a managerial position within a large manufacturing environment. A competitive package with opportunities for professional development is offered.

Qualifications

• Strong understanding of HR functions and Malaysian labor regulations.
• Minimum of 8 years of broad HR experience, with at least 4 years as HR Manager in a large manufacturing company.
• Experience in foreign worker management is an advantage.

Responsibilities

• Develop and implement annual HR strategic plans aligned with business goals.
• Lead end-to-end recruitment for all positions.
• Ensure compliance with Malaysian labor laws and manage employee grievances.
• Conduct training needs analysis and develop training plans.
• Implement performance appraisal systems.

Skills

Mandarin language proficiency

Understanding of Malaysian labor regulations

Employee relations management

Recruitment and staffing

Budget management

Education

Bachelor’s degree or higher in Human Resource Management or related field

Job description

HR Manager (New Factory - Mandarin Speaker)

Develop and implement annual HR strategic plans aligned with business goals.

Collaborate with department heads for workforce forecasting and talent planning.

Prepare and manage HR budgets to ensure cost efficiency.

2. Recruitment & Staffing

Lead end-to-end recruitment for all positions (operators, technicians, office, and management).

Develop recruitment channels: job portals, agencies, headhunters, and campus hiring.

Handle quota applications, work permit processing (Employment Pass / Visitor Pass - Temporary Employment), renewals.

Coordinate with Malaysian government agencies like the Immigration Department (JIM).

Oversee onboarding, orientation, and offboarding processes including exit interviews.

3. Employee Relations & Compliance

Ensure compliance with Malaysian labor laws (Employment Act 1955, Industrial Relations Act).

Manage employee grievances, misconduct cases, and industrial relations matters.

Develop, update, and communicate HR policies and employee handbooks.

Investigate disciplinary cases and take actions in line with legal standards.

Foster effective communication between management and employees.

Supervise payroll processing, including allowances, OT, deductions, and leave.

Administer statutory deductions and contributions (EPF, SOCSO, EIS, SIP).

Manage employee benefits programs and health-related initiatives.

Conduct salary benchmarking and support compensation strategy.

5. Training & Development

Conduct training needs analysis (TNA) and develop annual training plans.

Organize internal and external training programs, including safety and compliance training.

6. Performance Management

Implement and monitor performance appraisal systems.

Support promotion evaluations, salary adjustments, and performance improvements.

7. General HR Administration

Ensure accurate HR records and reporting.

Perform other HR-related tasks assigned by company leadership.

Qualifications & Requirements

Education

Bachelor’s degree or higher in Human Resource Management, Business Administration, or related field.

Professional Knowledge

Strong understanding of HR functions and Malaysian labor regulations.

Experience

Minimum 8 years of broad HR experience.

At least 4 years in HR Manager role within a large manufacturing company in Malaysia.

Experience with foreign worker management is an added advantage.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a human resources manager?
• How many years' experience do you have in Human Resources (HR)?
• How many years' experience do you have in employee relations?
• How many years' experience do you have with forecasting for businesses?
• How would you rate your Mandarin language skills?