HR Executive / Senior Executive / Assistant Manager

Private Advertiser; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading retailer in Malaysia is seeking an experienced HR professional to manage end-to-end payroll and recruitment activities for store and warehouse employees. The ideal candidate should possess 3–6 years of HR experience in the retail industry, strong payroll processing skills, and be familiar with labor laws. This role supports a high-volume workforce and requires strong attention to detail and problem-solving abilities.

Qualifications

• 3–6 years HR experience in the supermarket / retail industry.
• Hands-on payroll experience and frontline recruitment experience.
• Knowledge of labor & employment laws.

Responsibilities

• Process monthly payroll for multi-location employees.
• Validate attendance, rosters, overtime, and incentive payments.
• Source candidates via job portals, referrals, and social media.
• Plan & support mass hiring campaigns for store openings.

Skills

Attention to detail

Customer-service mindset

Problem-solving ability

Ability to work under pressure

Education

Bachelor’s Degree in HR / Business Administration

Tools

SAP

Oracle

Infotech

Darwinbox

Job description

To manage end-to-end payroll and recruitment activities for store, warehouse and head-office employees, ensuring accurate payroll processing, timely hiring, and compliance with retail HR standards. This role supports a high-volume workforce and fast-paced supermarket operations.

Key Responsibilities

Process monthly payroll for multi-location employees (Branches & HQ)

Validate attendance, rosters, overtime, and incentive payments

Process new joiners, transfers, promotions & full-and-final settlements

Ensure payroll accuracy, confidentiality & timely payout

Coordinate with finance for payroll submissions & reconciliations

Ensure compliance with local labour laws & payroll regulations
PF/ESI/SSS/WPS, tax deductions — depending on country

Support statutory audits, internal audits & payroll documentation

Prepare manpower and payroll MIS reports (OT, absenteeism, cost reports)

Responsible for bulk hiring for supermarket roles:
Cashiers, Merchandisers, Store Associates, Delivery/Drivers, Warehouse staff, Supervisors, etc.

Source candidates via job portals, referrals, walk-ins, social media

Coordinate recruitment agencies and training institutes

Plan & support mass hiring campaigns for store openings

Conduct joining formalities, document collection & contract issuing

Coordinate induction & ensure store onboarding support

Assist in HR admin tasks (letters, ID cards, HR files, attendance support)

Requirements

Bachelor’s Degree in HR / Business Administration

3–6 years HR experience in the supermarket / retail industry

Hands‑on payroll experience and frontline recruitment experience

Knowledge of HRIS / Payroll systems (SAP / Oracle / Infotech / Darwinbox / ERP)

Familiar with shift‑based workforce, OT rules, incentive payroll

Knowledge of labor & employment laws

Key Skills & Behaviors

Strong attention to detail & accuracy

Ability to work under pressure & handle large workforce volume

Confidentiality and integrity

Fast execution and problem-solving ability

Customer‑service mindset towards store staff

KPIs (Key Performance Indicators)

Payroll accuracy & on‑time processing

Reduction in overtime & absenteeism issues

Application Questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years of recruitment experience do you have?
• How many years of payroll experience do you have?