HR Executive

Revive Battery Shop; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A retail and service company in Malaysia is seeking a Recruitment & Talent Acquisition specialist to manage the full-cycle recruitment process, including job postings and interviews. The role involves onboarding new employees, maintaining training records, and supporting HR administration. The ideal candidate will have strong organizational skills and experience managing job ads across multiple platforms. This position offers an opportunity to enhance employer branding and contribute to employee engagement activities.

Qualifications

• Experience in full-cycle recruitment and talent acquisition.
• Proficiency in managing job advertisements across platforms.
• Strong organizational skills for onboarding and HR reporting.

Responsibilities

• Manage full-cycle recruitment processes.
• Prepare materials and schedules for onboarding.
• Assist in planning training sessions and employee engagement events.

Job description

1. Recruitment & Talent Acquisition (Primary Scope)

• Manage full-cycle recruitment: job posting, sourcing, screening, scheduling interviews, and candidate follow-ups.
• Maintain strong pipelines for key positions: Sales, Operations, Technicians, HQ roles.
• Conduct phone screening & basic shortlist assessment before passing to HR Manager.
• Prepare hiring status reports weekly for HR Manager/CEO.
• Manage job ads across platforms (JobStreet, Indeed, Facebook, LinkedIn).
• Build and maintain a database of potential candidates.
• Drive employer branding through careers page content, photos, and recruitment posts.
• Conduct reference checks for shortlisted candidates.
• Support walk-in interviews or job fairs when needed.

2. Onboarding & Offboarding

• Prepare onboarding schedule, welcome kit, and Day 1 orientation materials.
• Ensure all forms, HR policies, and company info are ready for new joiners.
• Coordinate photo taking, email creation requests, staff ID & uniform requests.
• Conduct exit interviews for leavers and update turnover report.

3. Training & Development Support (Secondary Scope)

• Assist HR Manager in planning internal training agendas.
• Schedule training sessions and track attendance.
• Maintain training record files (HRDF compliance if needed).
• Help execute staff engagement or training events.

4. HR Reporting & Administration

• Prepare weekly recruitment status updates.
• Maintain accurate recruitment pipeline dashboards.
• Maintain offer letter logs, onboarding sheets, and recruitment trackers.
• Update organizational chart with new joiners.

5. Employee Engagement (Light Scope)

• Support planning of HR events such as team building, festive celebrations, and staff recognition activities.
• Assist with internal communication content (posters, announcements).