HR Executive

IDMS Technologies; Negeri Sembilan; On-site; MYR 150,000 - 200,000; Full time

Job summary

A document technology company is seeking a Human Resources Executive to handle recruitment, onboarding, and training. Candidates should have a diploma in HR and at least 2 years of experience, with strong communication skills in Malay and English. This position involves managing employee performance evaluations and claims processing.

Qualifications

• At least 2 years working experience in HR position.
• Proficiency in both spoken and written Malay and English.
• Ability to communicate effectively at all levels.

Responsibilities

• Collaborate with HOD to understand the hiring needs.
• Perform full cycle of the recruitment process.
• Coordinate new hire onboarding and training.

Skills

Recruitment best practices

Communication skills

Problem-solving

Team player

Multi-tasking

Education

Diploma in Human Resource Management

Business Studies or related discipline

Job description

Collaborate with HOD to understand the hiring needs and do recruitment plan to meet the requirements

Develop job descriptions and specifications strategies to attract qualified candidates

Perform full cycle of the recruitment process including talent sourcing, screening, attracting, shortlisting, interviewing, conducting reference check on shortlisted candidates, etc.

Arrange and coordinate interview with HOD and candidates

Conduct reference checks of the selected candidates

Coordinate new hire onboarding process-orientation/document collection, work station setup

Provide necessary support to new hires to ensure they are integrated into the company culture and job responsibilities

Generate recruitment related data and reports.

Provide update to the General Manager and HOD on the status of the recruitment process

Offboarding-manage employee exit clearance process-clearance forms/property collection

Training:

Discuss with HOD about training needs for the staffs and generate yearly training plan.

Plan, coordinate, and facilitate external/internal training programs.

Liaise with training vendors to confirm training schedules, materials, costs, and venues.

Conduct HR Orientation for new staffs.

Maintain systematic training documentation for easy access and compliance.

Manage training budgets, including HRD Corp claims and fund administration.

Staff Performance Evaluation:

Monitor and evaluate new contract/probation staffs performance

HR SOP/Policy Staff Claim

Responsible for managing employee expense reimbursements and claims, ensuring accurate and timely processing of various claims, and maintaining related documentation.

Requirement:

Min Diploma in Human Resource Management, Business Studies or any related discipline.

At least 2 years working experience in HR position

Strong experience and knowledge of recruitment best practice and techniques

Candidates with ISO 9001:2015 knowledge are encouraged to apply.

Proficiency in both spoken and written Malay and English is a pre-requisite.

Ability to communicate effectively at all levels.

Able to solve problems proactively and work in fast paced.

Team player with good interpersonal skills, mature, resourceful and independent.

Multi-tasking and able to meet tight deadline.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources Executive?
• How many years of recruitment experience do you have?
• How would you rate your Bahasa Malaysia language skills?

IDMS Technologies Sdn Bhd is a document technology company founded in 2012, broadest range of document technology hardware, software, office supplies and support services. We serve a wide range of SHARP & FUJIFILM Digital Multifunctional System office solutions for Monochrome and Color Multifunction product (MFPs), Network Print, Network Scan, Fax and Document application software.

Our mission is to provide our customer with innovative, reliability, quality at the competitive possible prices as well as excellent services.