HR Executive

the Hive Hong Kong; Kuala Lumpur; On-site; MYR 45,000 - 73,000; Full time

Benefits offered by this job

Competitive salary

Industry discounts

Training academy

Education allowance

Team events

Birthday leave

Volunteer day

Flexcation

Job summary

The Flexi Group is seeking an HR Executive to support the People team with onboarding, payroll, records, and employee queries across markets including Malaysia, Singapore and the Philippines.

You will help drive engagement, culture initiatives, recruitment processes, onboarding experiences, and learning programs, while staying current with employment law in supported markets.

Qualifications

• Highly organised and able to multitask across functions.
• Thrives under pressure and is solution-oriented.
• Experience in administration is a plus, fresh graduates considered.
• Knowledge of Employment Law for markets supported.
• Strong communication skills (verbal & written).
• HR or related degree is advantageous.
• Proficient with Google Suite; capable of using Gemini AI to assist work.

Responsibilities

• Handle day-to-day operations for the People team.
• Maintain team records and files accurately.
• Process payroll calculations and statutory contributions for Malaysia, Singapore and Philippines.
• Assist with payroll deadlines and expense claims.
• Support with HR policy updates and onboarding activities.
• Coordinate internal communications and company updates.

Skills

Organised

Multitasking

Verbal communication

Written communication

Google Suite

Gemini AI

English fluency

Education

University degree in HR

Tools

Google Suite

Gemini AI

Job description

The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground, and The Cluster, each bringing our community a unique member experience. We build, nurture, and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends, and ideas become reality.

We're looking for people who want to make a meaningful impact on people's workplace experience and someone who thrive in a collaborative setting. Take the next step in your career, join The Flexi Group's dynamic team and become a part of the community.

A DAY IN THE LIFE OF

We are seeking a highly motivated and people-oriented individual to join the team as an HR Executive. This role is critical within the business to ensure that our team members feel supported, engaged and connected within the community at The Flexi Group.

You will work closely with and support the People team with all administration across various functions of human resources, with a key focus on onboarding, team files, team reviews, and opportunities to be involved with corporate social responsibility team engagement activities.

As a culture carrier and ambassador for our brand and people, we are looking for someone with a strong work ethic, highly organised and career-focused to grow and take the opportunities presented to them that will occur with our growing organisation.

HR ADMINISTRATION AND PAYROLL

• Take direction and carry out day-to-day operations and duties of the People team
• Accurately update and maintain team records and files
• Take direction from the Senior People Team and communicate and process all promotions, demotions, resignations, terminations and exit interviews alongside direct managers and the People team
• Assist the team with processing payroll calculations and statutory contributions on a monthly basis for Malaysia, Singapore and Philippines.
• Support with accurately processing team expense claims following the payroll deadlines.
• Assist with ensuring important and confidential documents are physically taken to governing bodies and offices when required, e.g. tax documents to the tax office.
• Support with employee queries and requests and ensure questions are answered promptly.
• Support with updating the Team Handbook with policies and procedures as and when required
• Support with the roll-out of company updates
• Stay up to date with employment law in the countries you are supporting and take direction from the senior team.
• Communicate insurance policy details to team members upon passing probation

ENGAGEMENT AND TEAM CULTURE

• Be part of coming up with ideas and organising Flexi Group activities and work events to engage the team and boost morale, ensuring all company events are communicated effectively.
• Take part in country meetings to ensure you have a finger on the pulse of the team and business
• Build relationships with team members, take action with every conversation and elevate any issues that may impact the team; bring attention to the management team when recognition or specific conversations are required, etc
• Assist with communicating bi-annual performance reviews
• Be a culture carrier, ensuring the team values are adhered to and behaving as a benchmark for others across the company.
• Support and drive internal communication such as leading the internal newsletter, LinkedIn post ideas, etc.

RECRUITMENT, SELECTION AND ONBOARDING

• Taking direction from the Senior People team to post job advertisements on relevant platforms.
• Coordinate interviews with hiring managers and pass on relevant feedback effectively
• Support with the hiring approval and sign-off process
• Communicate with candidates regarding the recruitment journey to ensure The Flexi Group's core values are represented from the start to the end of the recruitment process.
• Coordinate the onboarding process, complete relevant paperwork, and deliver a positive, supportive, and exciting experience for candidates based on the direction given by the Senior People team.

LEARNING AND DEVELOPMENT

• Coordinate training programmes with team members.
• Track and maintain all team members' training records to ensure each team member receives and attends the required training.
• Assist with processing HRDC training claims and monitoring the budget.
• Search for appropriate group-level training

Requirements

• Exceptionally organised with the ability to multitask
• Thrives under pressure and is solution-oriented
• Preferred candidates will have previous work experience in administration, although individuals with non-related experience or recent school leavers will also be considered
• Basic knowledge of Employment Law for the markets you would be working in
• Personable with strong verbal and written communication; good listener and ability to build relationships
• A university degree in HR or related fields is an advantage
• Proficient in Google Suite and ability to utilise AI (Gemini) to support work
• Accountable and enjoys fast-paced working environments.
• Prior experience in coworking, real estate, or startup business would be an advantage.
• Fluent in English

Benefits

• Competitive salary reflective of your growth
• Variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Five days of Flexcation a year, used to extend your time away by working in any of The Flexi Group locations

WE ARE AN EQUAL-OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.