HR & Compliance Manager (人力资源与合规经理)

Brightstar Computer; Kuala Lumpur; On-site; MYR 80,000 - 100,000; Full time

Job summary

A leading IT firm in Malaysia is seeking an HR & Compliance Manager with at least 5 years of HR experience and 2 years in a managerial role. The successful candidate will oversee HR functions while ensuring compliance with Malaysian Labor Laws. Key responsibilities include managing a team and handling audits. The role requires a degree in HR, law, or business administration, and strong knowledge of labor laws. This position offers various benefits, including annual leave and performance bonuses.

Benefits

Annual Leave

EPF

SOCSO

EIS

Performance Bonus

Qualifications

• Minimum 5–8 years in HR, with at least 2 years in a managerial role.
• Experience in Loss Prevention or Audit is a plus.

Responsibilities

• Oversee the full spectrum of Human Resources and Internal Audit functions.
• Ensure compliance with Malaysian Labor Laws.
• Lead a team of four HR and Audit staff.

Skills

Malaysian Labor Law

English proficiency

Bahasa Malaysia proficiency

Confidentiality

Education

Degree in Human Resources, Law, Business Administration or equivalent

Tools

HRIS and payroll software

Job description

Requirement

Experience: Minimum 5–8 years in HR, with at least 2 years in a managerial role. Experience in Loss Prevention or Audit is a major plus. (至少 5-8 年 HR 经验，其中至少 2 年担任管理职。有防损或审计经验者优先。)

Education: Degree in Human Resources, Law, Business Administration, or equivalent. (人力资源、法律、工商管理或相关学位。)

Skills: Deep knowledge of Malaysian Labor Law; proficiency in English and Bahasa Malaysia (for dealing with authorities/lawyers). (深入了解马来西亚劳工法；精通英文和马来文以便与政府部门/律师沟通。)

System Knowledge: Hands-on experience with HRIS and payroll software. (具备 HRIS 和薪资软件的操作经验。)

Integrity: Must demonstrate a high level of confidentiality and a "firm-but-fair" management style. (必须表现出高度的保密意识和“坚定但公平”的管理风格。)

Responsibility

The HR & Compliance Manager will oversee the full spectrum of Human Resources and Internal Audit functions. This role is critical in ensuring the company operates within Malaysian Labor Laws while maintaining strict internal controls over stock and financial integrity. You will lead a team of four (2 HR Executives and 2 Audit Staff) to safeguard company assets and manage talent.

1. Legal, Compliance & Industrial Relations (法律、合规与工业关系)

• Labor Law Expert: Act as the primary advisor on all matters related to the Employment Act 1955 and Industrial Relations.
• Legal Liaison: Coordinate and deal with lawyers for employment-related legal issues or drafting of legal documents.
• Grievance & Theft Handling: Investigate staff complaints and sensitive issues, specifically internal theft; lead investigations and lodge police reports when necessary.
• Disciplinary Action: Conduct Domestic Inquiries (DI) and issue professional Warning Letters or Show Cause Letters.
• 法律专家： 担任 1955 年雇佣法令及工业关系相关事务的主要顾问。
• 法律联络： 协调并对接律师，处理与雇佣相关的法律问题或起草法律文件。
• 投诉与盗窃处理： 调查员工投诉及敏感问题，特别是内部偷窃；领导调查并在必要时向警方报案。
• 纪律处分： 主持国内查询 (DI)，并签发专业的警告信或要求解释信 (Show Cause Letter)。

2. Audit & Stock Control Management (审计与库存控制管理)

• Audit Leadership: Supervise 2 Audit Staff to conduct regular and surprise stock audits in the shop and RMA department.
• Shrinkage Control: Review audit reports to identify stock discrepancies or financial leakages and implement corrective actions.
• SOP Enforcement: Develop and enforce company-wide Standard Operating Procedures (SOPs) to ensure operational compliance.
• 审计领导： 监督 2 名审计人员，在店铺和 RMA 部门进行定期及突击库存审计。
• 损耗控制： 审核审计报告，识别库存差异或财务漏洞，并采取纠正措施。
• SOP 执行： 制定并强制执行公司标准作业程序 (SOP)，确保业务合规。

3. HR Operations & Statutory (HR 运营与法定项目)

• Statutory Compliance: Ensure 100% timely submission of KWSP (EPF), PERKESO (SOCSO), and EIS.
• HR System & Claims: Manage the HRIS for attendance and payroll; oversee the processing of staff claims and benefits.
• Recruitment: Manage the full recruitment cycle, including coordination with recruitment agencies for talent sourcing.
• Team Leadership: Mentor and supervise 2 HR Executives to ensure daily HR tasks are completed accurately.
• 法定合规： 确保 100% 准时缴纳 KWSP (EPF)、PERKESO (SOCSO) 和 EIS。
• HR 系统与报销： 管理用于考勤和薪资的 HRIS 系统；监督员工报销和福利的处理。
• 人才招聘： 管理整个招聘流程，包括与招聘中介协调人才寻找。
• 团队领导： 指导并监督 2 名 HR 执行员，确保日常 HR 任务准确完成。

Benefits

• Annual Leave
• EPF
• SOCSO
• EIS
• Performance Bonus