HR Associate (Senior / Supervisor)

WIWYNN TECHNOLOGY SERVICE MALAYSIA SDN. BHD.; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job description

Greetings from Wiwynn Technology Service Malaysia Sdn Bhd! We are currently hiring for several HR positions across Performance Management System (PMS), Compliance and Talent Acquisition (Internship Program), from Associate to Supervisor levels. Interested candidates are invited to submit their resumes to us.

Job Responsibilities

Performance Management System (PMS) - Senior Associate / Supervisor

Champion the organization’s performance management framework to support continuous improvement and ensure alignment with business objectives.

Manage and coordinate the full cycle of the Performance Management System (PMS) for all employees, including goal setting, mid-year reviews, annual appraisals, and performance calibration.

Provide guidance to business leaders on setting KPIs, conducting reviews, and executing Performance Improvement Plans (PIPs).

Drive a performance-based culture through strategic initiatives and process enhancements.

Ensure PMS processes are applied consistently and fairly across both direct labor (production/workshop staff) and indirect labor (administrative, support, and managerial staff).

Provide coaching and training to line managers and supervisors on performance evaluation techniques, appraisal documentation, and feedback delivery.

Collaborate with department heads to set clear performance objectives aligned with business goals.

Monitor and analyze performance data, generate reports, and identify trends to support talent management decisions.

Lead performance improvement initiatives and follow up on related issues including coaching, counseling, and corrective actions.

Maintain confidentiality and integrity of all employee performance records and documentation.

Support integration of PMS with other HR functions such as training & development, rewards, and succession planning.

Ensure compliance with company policies, labor laws, and HR best practices in performance management.

Facilitate performance-related communication and workshops to promote a culture of continuous feedback and development.

Compliance - Associate

Lead and manage all HR-related audits, including internal, ISO, and social compliance audits, ensuring full adherence to legal and regulatory requirements.

Continuously improve HR processes, documentation, and governance to maintain audit readiness at all times.

Develop, review, and implement HR policies to ensure compliance with company standards, labour laws, and industry best practices.

Ensure all HR policies and procedures align with legal requirements, company values, and industry best practices.

Conduct policy briefings and communicate HR policies effectively across all levels of the organization to ensure understanding and compliance.

Stay informed on changes in labour legislation and HR regulations, providing guidance to management on necessary policy updates or compliance actions.

Plan, coordinate, and execute employee engagement initiatives to foster a positive, collaborative, and motivating workplace environment.

Collaborate closely with other HR functions and relevant teams to ensure all employee-related actions, movements, and resolutions are consistent with employment terms and conditions.

Talent Acquisition (Internship Program) - Associate

Assist in sourcing, screening, and shortlisting intern candidates across various departments.

Coordinate interview schedules with hiring managers.

Manage end-to-end onboarding for interns (preparation of documents, briefing, orientation, etc.).

Maintain and update intern records, contracts, and related documentation.

Serve as the main point of contact for intern-related inquiries.

Support conversion process for high-performing interns (offer coordination).

Prepare internship-related reports and data for HR review.

Coordinate and participate in university career fairs.

Engage universities to build and maintain a strong internship pipeline.

Plan internship intake cycles (e.g., which month onboard specific faculty batches from selected universities).

Assist in HR administrative tasks as needed.

Job Requirements

General - All Positions

Diploma/Degree in HR, Business, Psychology or related fields.

2–3 years HR experience (Associate); 4–8 years (Senior / Supervisor).

Strong communication, coordination, and interpersonal skills.

Organized, detail-oriented, and able to manage multiple tasks.

Proficient in Microsoft Office.

Able to handle confidential information professionally.

Positive, proactive, and willing to learn.

Performance Management System (PMS) - Senior Associate / Supervisor

Experience in performance management cycles, KPI setting, or PIP processes.

Able to guide managers on reviews, feedback, and performance matters.

Compliance (Associate)

Knowledge of labour laws, HR policies, and audit requirements.

Experience with internal, ISO, or social compliance audits is an advantage.

Talent Acquisition (Internship Program) - Associate

Experience in internship hiring or campus engagement is an advantage.

Able to liaise with universities and support career fairs and intern activities.

Wiwynn is an innovative cloud IT infrastructure provider of high quality computing and storage products, plus rack solutions for leading data centers. Wiwynn aggressively invests in next generation technologies for workload and TCO (Total Cost of Ownership) optimization. As an OCP (Open Computer Project) solution provider and platinum member, Wiwynn actively participates in advanced computing and storage system designs while constantly implementing the benefits of OCP into traditional data centers. Wiwynn has purchased an industrial land in Senai Airport City FreeZone. Construction of 1st factory (Phase 1) has begun and it's expected to commence its production in early 2023.