HR Assistant

Anytime Fitness Trailblazers; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A fitness company in Kuala Lumpur is seeking an HR Assistant to support the HR department. The ideal candidate will assist with recruitment, onboarding, and employee relations while maintaining compliance with labor laws. This role is perfect for an organized individual with 1-2 years of HR experience and strong communication skills in English and Bahasa Malaysia. The position offers benefits such as health insurance and work-from-home options.

Benefits

Cell phone reimbursement

Health insurance

Maternity leave

Parenting leave

Opportunities for promotion

Work-from-home options

Qualifications

• 1–2 years of experience in HR at junior level.
• Sound knowledge of the full HR cycle.
• Capability to handle confidential information.

Responsibilities

• Conduct preliminary resume screenings and identify potential candidates.
• Coordinate interview schedules and manage timelines.
• Maintain and update employee files and records.
• Assist with benefits enrollment and changes.

Skills

Excellent verbal communication in English

Excellent verbal communication in Bahasa Malaysia/Malay

Interpersonal skills

Ability to work under pressure

Education

Diploma or Bachelor's degree in Human Resources Management

Business Administration or related field

Tools

HRIS systems

Job description

The HR Assistant supports the HR department, ensuring smooth and efficient operations across recruitment, onboarding, employee relations, benefits administration, compliance, and records management. The role involves assisting with employee engagement and company culture initiatives, making it ideal for an organized, detail-oriented individual passionate about supporting the HR team.

Recruitment & Talent Acquisition

• Conduct preliminary resume screenings and identify potential candidates.
• Coordinate interview schedules, book rooms, manage timelines, and liaise with candidates.
• Assist with reference checks and candidate communication to ensure a positive experience.
• Maintain a candidate database and update the recruitment tracker.
• Prepare new‑hire documents such as offer letters, employment agreements, and tax forms.
• Coordinate and facilitate onboarding sessions, ensuring new hires receive all necessary information.
• Set up new‑hire profiles in the HRIS and ensure all onboarding paperwork is completed accurately and timely.

Employee Records Management

• Maintain and update employee files and records, including personal info, job history, benefits selections, and other relevant documents.
• Ensure records are stored securely, comply with data protection regulations, and follow company policies.

Compensation and Benefits

• Assist with benefits enrollment, changes, and terminations, coordinating with the provider as needed.
• Maintain updated records of benefits enrollments and support annual open enrollment.

Compliance & Audits

• Support the HR department in ensuring compliance with local, state, and federal labor laws, company policies, and industry regulations.
• Assist with audits of HR practices and records to ensure compliance with company standards and legal requirements.
• Support senior HR manager with employee benefits programs.
• Collaborate with the HR team to implement initiatives that enhance employee engagement and morale.

Job Requirements and Qualifications

• Excellent verbal communication in English and Bahasa Malaysia/Malay; Mandarin speaker is a plus.
• Diploma or Bachelor's degree in Human Resources Management, Business Administration, or related field.
• 1–2 years of experience in HR at junior level.
• Sound knowledge of the full HR cycle.
• Strong interpersonal skills.
• Demonstrated flexibility and ability to work under pressure, managing workload against competing deadlines.
• Capability to handle confidential information.
• Familiarity with HRIS systems is a plus.

Benefits

• Cell phone reimbursement
• Health insurance
• Maternity leave
• Parenting leave
• Opportunities for promotion
• Work-from-home options