HR and Administrative Executive

AStar Management Services; Kampung Gebeng; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR consultancy in Malaysia is seeking an HR professional to manage expatriate operations and ensure compliance with labor laws. The ideal candidate will have a Bachelor's degree or above, strong communication skills, and experience in manufacturing or construction. Proficiency in English, Malay, and Mandarin is essential. This position offers opportunities for career growth in a supportive environment.

Benefits

Opportunities for career growth

Supportive and multicultural working environment

Qualifications

• Experience in manufacturing or construction companies preferred.
• Experience in handling visa/work permit and HR administrative tasks is an advantage.
• Trilingual in English, Malay, and Mandarin.

Responsibilities

• Handle visa and work permit applications and renewals for expatriate employees.
• Manage employee insurance applications and renewals.
• Assist in recruitment processes including job posting and candidate screening.

Skills

Strong communication and coordination skills

Good command of Microsoft Office (Word, Excel, PowerPoint)

Detail-oriented, responsible, and organized

Education

Bachelor’s degree or above

HR or Administration-related certifications

Job description

2. HR and Expatriate Management

Handle visa and work permit applications and renewals for expatriate employees.

Manage employee insurance applications and renewals (SOCSO, EIS, medical insurance, etc.).

Assist in recruitment processes including job posting, candidate screening, interview coordination, and offer preparation.

Maintain attendance, leave, and employee records accurately.

Support staff training, performance review, and employee engagement activities.

3. Compliance and Policy Support

Ensure compliance with Malaysia’s labor laws, immigration regulations, and company policies.

Support the development and improvement of HR and administrative procedures.

Liaise with government departments, banks, and other agencies for document submissions or official matters.

Marital Status: No restriction

Education: Bachelor’s degree or above (Diploma holders with strong experience will be considered)

Major: Management, Human Resources, or related fields preferred

Languages: Proficient in English, Malay, and Mandarin (able to use all three for daily communication)

Experience:

Experience in manufacturing or construction companies preferred

Experience in handling visa/work permit and HR administrative tasks is an advantage

Skills:

Strong communication and coordination skills

Good command of Microsoft Office (Word, Excel, PowerPoint)

Detail-oriented, responsible, and organized

Other Requirements:

Familiar with Malaysia’s industrial policies, labor laws, and HR regulations

Able to work independently and handle multiple tasks under pressure

Trilingual in English, Malay, and Mandarin (speaking and writing)

Possess HR or Administration-related certifications

Familiar with immigration or HR systems (e.g., Expatriate Services Division, Immigration portal)

Prior experience in Chinese or multinational companies

Work with a leading Chinese industrial group expanding in Malaysia

Exposure to cross-border administrative and HR operations

Opportunities for career growth and internal promotion

Supportive and multicultural working environment