HR and Administration Executive

Arvia® AV; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading office administration company in Selangor, Malaysia is seeking an Office Administrator. You will oversee office management, assist in recruitment and onboarding processes, maintain accurate records, and ensure compliance with company policies. The ideal candidate holds a Bachelor’s degree and possesses strong organizational skills. This role offers benefits such as annual leave, medical leave, and an annual bonus.

Benefits

Annual leave

Medical and hospitalization leave

Annual bonus

Personal insurance medical card

Qualifications

• Bachelor's degree in relevant field required.
• Fresh graduates are encouraged to apply.
• Strong organizational and multitasking skills are essential.

Responsibilities

• Oversee office maintenance and supplies.
• Maintain accuracy in the inventory system.
• Assist in the recruitment and onboarding process.
• Maintain and update records for compliance.

Skills

Organizational skills

Multitasking skills

Verbal communication

Written communication

Microsoft Office Suite proficiency

Education

Bachelor’s degree in Human Resources or Business Administration

Job description

Job Responsibilities

• Office Administration: Oversee office maintenance, supplies, and equipment to ensure a productive work environment.
• Inventory System and Logistics: Maintain accuracy of data in the inventory system and handle logistics and warehousing related matters. Coordinate with vendors and suppliers for office-related services and supplies.
• Recruitment Support and Onboarding: Assist in the recruitment process, including posting job ads, screening applications, coordinating interviews, and facilitating onboarding with necessary training and orientation.
• Records Management: Maintain and update records, ensuring compliance with company policies and legal requirements.
• Training Coordination: Assist in organizing training sessions and workshops for employee development.
• Compliance: Ensure compliance with company rules and regulations, and stay up to date with laws and regulations affecting the organization.
• Employee Relations and Event Coordination: Serve as a point of contact for employee inquiries, support workplace culture and employee engagement initiatives, and help plan and coordinate company events, team-building activities, and employee recognition programs.

Job Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• A proactive attitude with a willingness to learn and grow.

Job Benefits

• Annual leave
• Medical and hospitalization leave
• Statutory deductions (EPF, SOCSO & PCB)
• Annual bonus
• Personal insurance medical card provided (upon confirmation of employment only)