HR and Admin Officer

Speedmatrix Sdn Bhd; Iskandar Puteri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading human resources firm in Johor, Malaysia, is seeking a skilled Human Resources and Administration Officer to manage HR functions and recruitment processes. The ideal candidate will have at least 3 years experience in HR, fluent in English and Bahasa Malaysia, and proficient in HR software. Offering a dynamic work environment and competitive salary.

Qualifications

• Minimum 3 years experience in HR and administration.
• Fluency in English and Bahasa Malaysia required.
• Proficiency in HR software and databases.

Responsibilities

• Manage and oversee all HR functions within the organization.
• Develop and implement HR policies and procedures.
• Support HR planning initiatives and collaborate with management.
• Manage recruitment processes including job postings and interviewing.
• Administer employee benefits programs.

Job description

Responsibilities

• Manage and oversee all HR functions within the organization
• Develop and implement HR policies and procedures to ensure compliance and effective operations
• Support strategic HR planning initiatives and collaborate with management
• Manage end-to-end recruitment processes, including job postings, resume screening, interviewing, and onboarding
• Ensure a positive candidate experience and effective onboarding for new hires
• Maintain accurate and up-to-date employee records, including personal information, attendance, leaves, and performance evaluations
• Ensure confidentiality and compliance with data protection regulations
• Administer employee benefits programs and ensure compliance with legal requirements
• Assist employees with inquiries related to benefits and manage benefits enrollment processes
• Handle employee relations matters, including grievances, conflicts, and disciplinary actions
• Foster a positive work environment and promote employee engagement initiatives
• Provide administrative support to senior management and other departments as needed
• Handle inquiries, requests, and escalate issues to appropriate parties
• Manage day-to-day office operations to ensure smooth functioning
• Manage office facilities, equipment, and procurement of supplies
• Handle facility management and ensure a safe working environment
• Greet and welcome visitors, ascertain the purpose of their visit, and direct them appropriately
• Maintain and update administrative systems and databases
• Organize and maintain documents and records with accuracy and confidentiality
• Input information, data, and records into databases
• Support HR with administrative tasks, including employee onboarding, documentation, and record-keeping
• Assist in organizing company events and meetings
• Manage office area to ensure cleanliness and organization

Qualifications & Application Questions

• How many years' experience do you have as a Human Resources and Administration Officer?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?