HR and Admin Executive

Deaxo; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR service provider in Penang seeks an experienced HR and Administrative Manager to enhance employee welfare, oversee office management, and implement quality management systems. The ideal candidate will possess strong HR qualifications and a background in administrative management. Responsibilities include organizing training programs and ensuring compliance with safety regulations.

Qualifications

• Minimum 2 years of experience in HR and administrative management.
• Proficient in HR functions and employee management.
• Familiar with Quality Management Systems (QMS).

Responsibilities

• Manage employee welfare and documentation.
• Organize team events and training programs.
• Oversee safety procedures and compliance.
• Facilitate information exchange between departments.

Skills

Employee welfare management

HR documentation

Team motivation strategies

Office management

Safety training

Education

Diploma or Bachelor's Degree in Business Administration or Human Resources

Job description

Job Description

• Responsible for employee welfare;
• To handle all travelling visa, employment pass, dependent pass and related visa/ pass;
• Organization of recruiting employees;
• Organization of efficient training program, professional reeducation;
• Participation in work for improving the Company management structure;
• Evaluation and analysis of the employee’s satisfaction in the Company;
• Analysis of the employee’s motivation profiles, implementing measures to increase the motivation of the team;
• Creation of the team spirit and welcoming atmosphere in the Company;
• Keeping the HR paperwork;
• Reporting to bookkeeping, supervising authorities.

Administrative Management

• Responsible to oversee office equipment and office utilities;
• Organize company event like team buildings, team dinner/lunch, etc;
• Assist in IT function;
• Responsible for purchasing activities;
• To assist in day to day accounting and finance activities;
• To handle other tasks and duties as when assigned.

Labor safety

• Organization of work for development and implementation of the labor safety system in the Company;
• Development, approval, informing the employees on the internal work instructions on labor safety, hazardous work;
• Assigning responsible persons for labor safety. Organizing the trainings and briefings.

Organization of work with other documents

• Receipt, preliminary review and sorting of the documents;
• Preparation of documents for the review by the CEO/ COO;
• Controlling of the documents that are addressed to the CEO/ COO;
• Organization of the documents delivery to those who should execute the tasks;
• Handling the documents database;
• Executing the information and consulting work;
• Control for documents and tasks of the CEO/ COO execution.

Organization of the document’s storage

• Handling the documents types in the Company;
• Creating and handling the archived files;
• Preparation and handover of the documents for archiving purpose.

Organization of the information exchange between the CEO/ COO and the Company members and departments

• Informing the employees of the Company on the decisions of the CEO/ COO;
• Organization of the information exchange between the Company departments;
• Informing the employees on the upcoming events;
• Informing the CEO/ COO on the employee’s requests on private and work-related issues.

Quality management system

• Implementation of the Quality Management System (QMS);
• Training, informing the Company employees on QMS, their contribution and participation;
• Development of the documented information, its update, protection;
• Holding Company internal audits;
• Control for corrective and preventive actions execution;
• Implementation of the improvements in the operation based on lessons learned.

Required Qualification

Education requirements

• Candidate must possess at least a Diploma, Advance/Higher/Graduate Diploma, Bachelor’s Degree or Professional Degree in Business Administrative, Human Resource or equivalent.
• Additional education – related to HR program;

Experience requirements

• At least two years in the field of HR and administrative management.