HR Analyst (HRSSC) | 12 Months Renewable Contract

PERSOLKELLY Workforce Solutions Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A regional HR service provider is seeking an HR Analyst to support various HR administrative activities. You will execute onboarding/offboarding processes, manage employee requests, and ensure data integrity while delivering outstanding service. Ideal candidates have HR operations experience, excellent English skills, and the ability to work in a fast-paced environment. Fluency in Mandarin is a bonus. This role offers a renewable contract in Kuala Lumpur.

Qualifications

• At least 1 year of HR services/operations experience preferred.
• Strong ability to execute operations with customer satisfaction.
• Proficient in English; Mandarin is an advantage.

Responsibilities

• Execute administrative HR activities throughout employee lifecycle.
• Process recipient administration requests via various channels.
• Ensure data quality and compliance with company guidelines.

Skills

Customer service mindset

Attention to detail

Analytical and problem-solving skills

Multitasking and prioritization

Learning agility

Fluent English

Mandarin (advantage)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

HR Analyst (HRSSC) | 12 Months Renewable Contract

The HRSSC Analyst / Associate is responsible to provide support to internal customers (employees, line managers and HR community) in performing a variety of transactional requests, including but not limited to process HR administrative activities, ensure routing and approval of transactions in accordance with established business processes and resolve all discrepancies related to transactions. A key focus of the incumbent in this role is to deliver consistent results through strong customer focus and a commitment to service delivery excellence. Scope of support includes Singapore, Malaysia, Philippines, Indonesia, Thailand, Vietnam and China.

Key Accountabilities:Service Delivery:

Execute administrative activities to support HR business processes throughout the employee's lifecycle, including but not limited to on/off-boarding, employee movements, insurance, benefits and claims, work visa formalities etc.

Receive, analyze, process and follow-up on recipient administration requests via multiple request channels (ticketing system, email and real-time chat), ensure accurate and timely interface to the respective internal/ external processing chains i.e. payroll, finance, external service providers, local authorities etc.

Work closely with internal teams and external service providers to ensure all service requests are completed accurately and timely.

Ensure data quality and integrity in compliance with company guidelines while supporting HR business processes, including data privacy rules and regulations.

Deliver consistent and reliable service to internal customers according to defined KPIs and SLAs.

Demonstrate customer-first culture through resolution ownership and anticipating needs.

Outputs & Deliverables:

Continuous contribution to the improvement of the performance of the Central HR Shared Services Centre.

Achieving high customer satisfaction through consistent, high quality service delivery.

Contribute positively to a knowledge sharing environment through generously sharing knowledge with others.

Assist in orientation training and act as buddy to new team member.

Job Requirements:

At least 1-year HR services/operations working experience is a plus; more experienced candidates may be considered for senior positions within the team. However, fresh graduates are encouraged to apply.

Proven track record of executing operations with attention to detail and a customer service mindset that results in demonstrable customer satisfaction in services.

Excellent command in the English language. Candidates that are able to communicate in additional languages such as Mandarin will be an added advantage.

Able to work independently in a fast-paced environment.

Strong ability to perform under pressure, multitask and prioritize workload is required.

Strong learning agility and able to deal with ambiguity.

Demonstrated self-motivation, analytical, problem solving skills and is willing to work with others to improve HR services.

Required to work on MY Public Holidays on a rotational basis to support other countries in the region.

Proficient in Microsoft Words, Microsoft Excel & Microsoft PowerPoint.

Interview Questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources Analyst?
• Which of the following Microsoft Office products are you experienced with?
• Do you have customer service experience?
• How many years of payroll experience do you have?