HR & Administrative Officer

YTC Transportation Sdn Bhd; Pontian; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics company in Malaysia is seeking an HR professional to manage employee onboarding, recruitment, and payroll processing. The ideal candidate should have a degree in Human Resource or related field, with 2-3 years of experience in HR. Responsibilities include handling employee records, drafting contracts, and resolving operational issues. Strong communication skills in English and Chinese are required. The role demands attention to detail and the ability to start work immediately.

Qualifications

• Degree / Diploma in Human Resource / Business Administration / Management or equivalent.
• Minimum 2 – 3 years of working experience in the related field.
• Able to start work immediately or within short notice.

Responsibilities

• Handle employee/drivers onboarding, resignation, and attendance.
• Support recruitment and hiring processes.
• Respond to and resolve operational complaints promptly.
• Draft Employment Contracts and maintain employee documents.
• Calculate monthly trip claims accurately for payroll.
• Prepare Saturday schedules for YTC Group.
• Handle work injury claims and insurance matters.
• Assist supervisors in preparing reports.
• Coordinate with agencies and immigration offices.

Skills

Cheerful

Responsible

Attention to detail

Fast-thinker

Takes initiative

Fast Learner

Fluent in English

Fluent in Chinese

Knowledge of Iflexi Payroll System

Education

Degree / Diploma in Human Resource / Business Administration / Management or equivalent

Job description

Handle employee/drivers onboarding, resignation, job transfer, attendance, leave applications, medical leave records, training etc.

Support recruitment and hiring processes – including job posting, interview scheduling, and onboarding training arrangements.

Respond to and resolve operational complaints, driver issues, and delivery disputes promptly and professionally.

Draft Employment Contracts, Disciplinary letters and maintain employee’s P-file in server.

Calculate monthly Trailer and Tipper trip claims accurately for payroll purposes and update trip rates frequently.

Prepare and arrange the Saturday schedule for YTC Group, ensuring all employees are properly assigned and informed in advance.

Prepare all necessary documents required for YTC Group’s payroll processing according to superior’s instructions.

Handle work injury claims, insurance matters, and coordinate health check-ups.

Assist supervisors in preparing reports, including meeting minutes, auditing HR processes, and document filing.

Coordinate with agencies, immigration, labour office and relevant authorities.

Perform any other ad-hoc tasks assigned by superior or management.

Job Requirements

• Degree / Diploma in Human Resource / Business Administration / Management or equivalent.
• Cheerful, Responsible, Attention to detail, Fast-thinker and Takes initiative in work.
• Fast Learner, Able to get things done fast in a systematic way.
• Knowledge of Iflexi Payroll System.
• Minimum 2 – 3 years of working experience in the related field.
• Fluent in English & Chinese, Malay is a plus.
• Able to start work immediately or within short notice.