HR Administrative Assistant

Hiap Huat Holdings Berhad; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in HR management in Malaysia is looking for an HR Administrator to assist with daily HR operations. Responsibilities include maintaining employee records, preparing HR documentation, managing payroll inputs, and supporting staff enquiries across multiple sites. Candidates should possess a diploma or degree in HR or Business Administration, have good organizational skills, and familiarity with tools like Google Sheets and Excel. Fresh graduates are encouraged to apply as well.

Qualifications

• 1–2 years’ experience in HR/Admin is preferred; fresh graduates welcome.
• Strong attention to detail, organized, and able to handle confidential information.
• Able to work independently.
• Willing to travel as and when required.

Responsibilities

• Assist in daily HR administration, documentation, and filing.
• Maintain and update employee personal files & HR trackers.
• Prepare HR letters: confirmation, transfer, increment, etc.
• Handle staff enquiries and support multi-site HR coordination.
• Update attendance records, lateness, medical leave & off-day records.
• Compile OT sheets, allowances and monthly payroll inputs.
• Coordinate with Finance for timely payroll submission.
• Assist in preparing statutory documentation and EA Forms.
• Post job vacancies, screen resumes, arrange interviews.
• Assist new joiner setup and employee record creation.

Skills

Google Sheets

Excel

Google Forms

Attention to detail

Organizational skills

Education

Diploma/Degree in HR, Business Admin, or equivalent

Job description

Overview

Assist in daily HR administration, documentation, and filing.

• Maintain and update employee personal files & HR trackers.
• Prepare HR letters: confirmation, transfer, increment, warning, memo, etc.
• Handle staff enquiries and support multi-site HR coordination.
• Update attendance records, lateness, medical leave & off-day records.
• Compile OT sheets, allowances (transport, relocation, driver, etc.) and monthly payroll inputs.
• Coordinate with Finance for timely payroll submission.
• Assist in preparing statutory documentation and EA Forms as needed.
• Post job vacancies, screen resumes, arrange interviews, prepare offer letters, contracts & orientation documents.
• Assist new joiner setup and employee record creation.
• Support PLKS renewal, FOMEMA, FW insurance, passport monitoring; liaise with agents, clinics & authorities.
• Assist in Training Needs Analysis, training coordination & attendance tracking.
• Support HR events, staff welfare activities, employee engagement programs.
• Prepare reports, meeting notes, audit documentation (EA, RBA, internal/external audits).
• Assist office admin coordination (stationery, pantry stock, general supplies).
• Manage incoming/outgoing documents, dispatch arrangements & basic office support.
• Support Admin & HR in multi-entity operations.

Job Requirements

• Diploma/Degree in HR, Business Admin, or equivalent.
• 1–2 years’ experience in HR/Admin is preferred; fresh graduates welcome.
• Good skills in Google Sheets, Excel, Google Forms & documentation control.
• Strong attention to detail, organized, and able to handle confidential information.
• Able to work independently.
• Willing to travel as and when required.