HR & Administration Specialist (HR Specialist cum Admin)

Agensi Pekerjaan Pro B Bisnet; Tasek Gelugor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A human resources agency in Tasek Gelugor is seeking a Human Resources Executive to assist with recruitment, onboarding, payroll, and employee relations. The ideal candidate will have a degree in Human Resource Management and 2–3 years of experience in HR. Fluency in Mandarin and good English and Bahasa Malaysia is required. This position offers various benefits, including annual incentives and opportunities for overseas training.

Benefits

EPF, SOCSO, EIS contributions

Annual and Sick Leave

Company Trip

Annual Incentive

Opportunities for overseas training

Qualifications

• 2–3 years of relevant experience in human resources.
• Fluent in Mandarin, with good command of English and Bahasa Malaysia.
• Strong knowledge of Malaysian labor laws.

Responsibilities

• Assist in job advertisements, screening resumes, and arranging interviews.
• Participate in recruitment for junior positions.
• Manage onboarding procedures and employee files.
• Assist with payroll preparation and manage contributions.
• Support planning and organization of employee training.
• Address employee inquiries and labor relations issues.
• Ensure compliance with Malaysian labor laws.
• Maintain HRIS data accuracy.
• Coordinate with administrative tasks.

Skills

Communications skills

Teamwork spirit

Execution ability

Human resource management principles

Knowledge of Malaysian labor laws

Education

Diploma or Bachelor's Degree in Human Resource Management

Tools

MS Office (Word, Excel, PowerPoint)

HRIS systems

Job description

Assist in posting job advertisements, screening resumes, and arranging interviews.

Participate in the recruitment process for junior positions, particularly supporting the localization of talent recruitment across the company’s project sites in Malaysia.

Develop and implement recruitment strategies to attract and retain local Malaysian talents.

Coordinate with local communities and institutions for talent sourcing.

Ensure compliance with shareholders’ policies while promoting healthy cultural integration between both countries.

3. Employee Onboarding and Offboarding

Manage onboarding procedures and personnel files.

Assist with resignation processing to ensure smooth workforce transitions across project sites.

4. Payroll, Social Security, and Benefits Management

Assist in payroll preparation and manage statutory contributions (EPF, SOCSO, EIS, PCB).

Handle employee benefits programs, ensuring accuracy, timeliness, and alignment with each project site’s needs.

5. Training and Development

Support the planning and organization of employee training activities.

Assist in developing training plans to enhance local employees’ skills and career growth.

6. Employee Relations

Address employee inquiries and assist in resolving basic labor relations issues.

Maintain a positive working environment within the company and project departments.

7. Policy and Compliance

Ensure HR processes comply with Malaysian labor laws.

Assist in updating and implementing company HR policies.

8. Data Management

Maintain the Human Resources Information System (HRIS) to ensure data accuracy and confidentiality.

Assist the company’s VP in handling administrative tasks such as office layout, procurement, and reception.

Coordinate with secretarial companies, service providers, and VPs on matters including tax, insurance, and provident fund.

10. Others

Perform other duties assigned by the VP.

Job Requirements

Education Background: Diploma or Bachelor’s Degree in Human Resource Management or a related field. Bachelor’s Degree holders are preferred.

Work Experience: 2–3 years of relevant experience in human resources. Candidates with junior HR experience are welcome to apply. Experience in localization talent recruitment will be an added advantage.

Language Proficiency: Fluent in Mandarin (Chinese), with good command of English and Bahasa Malaysia to adapt to a multicultural working environment.

Professional Skills: Solid understanding of basic human resource management principles and strong knowledge of Malaysian labor laws and related regulations. Candidates with experience in localization talent recruitment are preferred.

Soft Skills: Excellent communication skills, strong teamwork spirit, meticulous work attitude, and high sense of responsibility with strong execution ability.

Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint). Experience using HRIS systems is an added advantage.

Benefits:

✅ EPF, SOCSO, EIS contributions
✅ Annual and Sick Leave
✅ Company Trip
✅ Annual Incentive
✅ Opportunities for overseas training (China, Japan, etc.) for outstanding performers