HR & Admin Executive

Jobstreet Malaysia; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment agency in Selangor is seeking an HR professional to manage full HR functions, including payroll processing, recruitment, and employee engagement activities. The ideal candidate should hold a diploma or degree in Human Resources, possess 2 to 4 years of experience in HR and Admin, and be fluent in English. This role requires strong organizational and problem-solving skills to enhance overall employee experiences.

Qualifications

• 2 to 4 years of hands-on working experience in HR & Admin.
• Willing to learn and proactive in approach.
• Able to work independently and handle confidential matters.

Responsibilities

• Manage end-to-end recruitment process including sourcing and onboarding.
• Handle monthly payroll processing and ensure compliance.
• Drive employee engagement activities and support HR projects.

Skills

Organizational skills

Problem-solving skills

Fluent in English

Fluent in Bahasa Malaysia

Fluent in Mandarin

Education

Diploma/ Degree in Human Resources or Business Studies

Job description

Responsibilities

Manage end-to-end recruitment, including sourcing, interviewing, onboarding, and offboarding.

Manage end-to-end monthly payroll processing. Ensures that all payroll processes & documentations are accurate, timely, and fully compliant with statutory regulations.

Analyses & collaborating with management on workforce planning based on business needs.

Handle payroll-related employee queries and resolve discrepancies in a timely and professional manner.

Liaise with external stakeholder where required to support smooth payroll operations.

Prepare and issue HR-related letters.

Drive employee engagement activities while also supporting key HR projects including performance management and learning & development initiatives.

Manage HRDF claims and ensure effective utilization of training funds.

Conduct visits to premise when needed to ensure consistent HR practices and support local teams and report regularly to MD on HR metrics and key issues.

Develop and implement HR policies and procedures, ensuring compliance with Malaysian labor laws.

Work closely with management on HR improvement projects, process enhancements, and initiatives that strengthen the overall employee experience.

Handle disciplinary matters, grievances, and counselling with professionalism and confidentiality.

Handle insurance, licence renewals. Liaise with government departments and local councils when required.

Support miscellaneous office administrative tasks and any ad hoc duties assigned.

Qualifications

Job Requirements :

Possess at least Diploma/ Degree in Human Resources, Business Studies, and related fields.

Willing to learn, proactive, strong organizational and problem-solving skills.

Able to work independently as well as part of the team and handle confidential matters professionally.

Fluent in English, Bahasa Malaysia & Mandarin is an added advantage.

2 to 4 years of hands-on working experience in HR & Admin