HR & ADMIN EXECUTIVE

ALFA Soundscape & Design Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading design firm in Malaysia seeks an HR and Office Administrator to oversee HR and office administrative functions. Responsibilities include managing recruitment, handling payroll, and organizing staff events. The role requires strong organizational skills and the ability to maintain confidentiality. Ideal candidates will be proactive and efficient in coordinating office operations and supporting management initiatives.

Qualifications

• Experience in HR functions, including recruitment and performance monitoring.
• Strong organizational and administrative skills.
• Ability to handle confidential information responsibly.

Responsibilities

• Oversee recruitment activities including job postings and interviews.
• Manage administrative documents and ensure compliance.
• Coordinate payroll administration and employee welfare.

Job description

Oversee the full spectrum of HR and office administrative functions, including recruitment, staffing, and performance monitoring.

Assist Management in developing and implementing HR policies and procedures.

Coordinate recruitment activities: job postings, candidate sourcing, interviews, and onboarding processes.

Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, work permits).

Work with payroll manager for payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, LHDN).

Maintain and update employee profiles, attendance, leave, medical, and training records.

Provide HR-related reports as needed and ensure smooth day-to-day HR operations.

Draft HR letters and liaise with authorities/government departments when necessary.

Address disciplinary matters and take appropriate action when required.

Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.

Plan and organize staff events such as annual dinners and team-building activities.

Maintain a secure and organized filing system for confidential information.

Oversee reception tasks (e.g., incoming calls, emails) and general office administration.

Arrange meeting schedules, prepare minutes, and follow up on action items.

Perform ad-hoc tasks assigned by Management.

Admin Function:

Provide strategic administrative support to the organization and team.

Maintain confidential records and provide status reports.

Lead business development initiatives: prepare proposals, conduct market research, and support sales efforts.

Monitor and implement company goals, missions, and strategies to enhance team performance.

Organize corporate activities, meetings, events, and other initiatives.

Handle account-related tasks, including issuing quotations, invoices, and progress claims.

Maintain a meticulous filing system for documentation and records.

Support ad-hoc administrative and project requirements as needed.