HR & Admin Executive

Magic-ray Technology; Penang; On-site; MYR 48,000 - 65,000; Full time

Job summary

A progressive technology firm in Malaysia is seeking a dedicated Human Resources & Administration personnel to manage office operations and core HR functions. The ideal candidate will have a degree in Human Resource or Business Administration and a minimum of 3 years' experience in HR and administration, particularly in the electronics industry. Proficiency in Mandarin, Bahasa Malaysia, and English is essential. This role offers a dynamic environment and the opportunity to facilitate smooth local team operations.

Qualifications

• Minimum 3 years of experience in HR and administration.
• Experience in the electronics or manufacturing industry is preferred.
• Certified as an Occupational Safety & Health Coordinator (OSHC) is a plus.

Responsibilities

• Assist in the full recruitment cycle for local employees.
• Maintain and update employee records.
• Ensure HR processes comply with labor laws and company policies.
• Manage administrative functions, including office operations and reception.
• Organize internal meetings and company events.

Skills

Multitasking abilities

Effective communication skills

Proficiency in Mandarin

Proficiency in Bahasa Malaysia

Proficiency in English

Attention to detail

Interpersonal skills

Education

Degree in Human Resource or Business Administration

Tools

Microsoft Office

Job description

I. Position Overview

As the dedicated Human Resources & Administration personnel for the company’s Malaysia team, you will be responsible for daily office administration operations and core HR functions. You will play a key role in ensuring the local team operates efficiently and smoothly. This position requires strong multitasking abilities and effective communication skills in a cross-cultural environment.

II. Job Responsibilities

1. Human Resources Functions

• Assist in the full recruitment cycle for local employees, including job posting, resume screening, interview coordination, and onboarding arrangements.
• Maintain and update employee records, ensuring accuracy, confidentiality, and proper documentation.
• Ensure HR processes comply with labour laws and company policies.
• Manage attendance records and assist HQ or outsourced accountants with monthly payroll processing.
• Handle statutory benefit administration, including EPF, SOCSO, and other mandatory contributions.
• Support employee relations matters, explain company policies, and provide basic guidance on local labour law compliance.
• Coordinate employee onboarding, probation confirmation, and offboarding processes.

2. Administrative and OSH Function

• Manage full spectrum of administrative functions, including office operations, reception, maintenance, and office supplies procurement and management.
• Oversee company hostel, fixed assets, and fire insurance matters. Coordinate with property management, cleaning services, and other vendors for the three-storey office building.
• Organize internal meetings and company events; provide logistical support such as travel arrangements and ticket bookings.
• Coordinate and manage office decorations for festive occasions.
• Handle daily communication and coordination with local government authorities and service providers.
• Coordinate OSH matters with HQ and external consultants.
• Assist in integrating OSH requirements into office administration and facilities management.
• Promote a safety culture and continuously improve workplace safety performance.
• Any ad-hoc duties assigned by the superior.

III. Qualifications

• Degree holder in Human Resource, Business Administration, or other related field.
• Minimum 3 years of relevant experience in HR and administration, preferably in the electronics industry.
• Experience in manufacturing industries or China-based companies is an advantage.
• Proficient in written and spoken Mandarin, Bahasa Malaysia and English; ability to communicate with Mandarin-speaking stakeholders is essential.
• Certified as an Occupational Safety & Health Coordinator (OSHC) with DOSH is an added advantage.
• Familiar with Malaysian labour laws, HR policies, payroll process & statutory requirements.
• Proficient in Microsoft Office applications, with strong skills in confidentiality, data protection, and document management.
• Proactive, detail-oriented, responsible, patient and able to work independently with minimal supervision.
• Excellent communication and interpersonal skills, with the ability to work across departments and cultures.
• Demonstrates a mature and professional working attitude.