HR & Admin Executive

Penchem Technologies Sdn Bhd; Penang; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading tech company in Malaysia seeks an HR & Admin Executive to manage recruitment, employee engagement, and HR operations. You will maintain employee records and support training initiatives. Candidates should have a bachelor's degree in HR Management or a related field and at least 3 years of experience in HR functions. Proficiency in HRMS systems is preferred. Join us to foster a collaborative work culture and help employees thrive.

Benefits

Supportive team culture

Opportunities for growth

Innovative work environment

Qualifications

• Minimum 3 years of experience in HR & Admin functions.
• Sound knowledge of Malaysia’s Employment Act 1955 and statutory contributions.
• Proficient in HRMS systems.

Responsibilities

• Manage the end-to-end recruitment cycle.
• Maintain and update HRMS and employee records.
• Coordinate training and development programs.

Skills

Excellent communication

Analytical skills

Organizational skills

Fluent in English

Fluent in Bahasa Malaysia

Education

Bachelor’s Degree in HR Management or related field

Tools

HRMS systems

Mywave Emplx

SharePoint

Job description

Are you passionate about people and driven to make a real impact in the workplace?

Join Penchem Technologies as an HR & Admin Executive, where you’ll play a key role in driving employee engagement, supporting growth and learning initiatives, and ensuring smooth HR operations across the organization.

What You’ll Do

• Manage the end-to-end recruitment cycle — job posting, interviews, onboarding, and offboarding.
• Maintain and update HRMS and employee records, while developing a Talent Bank for future hiring.
• Coordinate training and development programs, HRDC claims, and assist in Penchem Academy initiatives.
• Support employee engagement, recognition programs, and internal communications to strengthen workplace culture.
• Handle payroll-related administration, including attendance tracking, overtime, and staff benefits (insurance, medical, wellness).
• Prepare HR reports and KPI dashboards to support performance management and management reviews.
• Contribute to HR policy updates, process improvements, and digitalization initiatives.
• Oversee office administration, including stationery, travel arrangements, and document management.

Requirements

• Bachelor’s Degree in Human Resource Management, Business Administration, Office Administration, Management, or related field.
• Minimum 3 years of experience in HR & Admin functions, preferably in a corporate or manufacturing environment.
• Sound knowledge of Malaysia’s Employment Act 1955 and statutory contributions (EPF, SOCSO, EIS, HRD).
• Proficient in HRMS systems; experience with Mywave Emplx and SharePoint will be an advantage.
• Excellent communication, analytical, and organizational skills with a keen attention to detail.
• High level of integrity, confidentiality, and strong time management skills.
• Proactive, disciplined, and self-driven, with a mindset for continuous improvement.
• Fluent in English and Bahasa Malaysia, both written and spoken.
• Familiarity with ISO 9001, ISO 14001, and IATF 16949 standards is an added advantage.

Preferred Candidate Profile

We’re looking for a hands-on and people-focused HR professional who thrives in a collaborative and fast-moving environment.

You bring structure, empathy, and initiative to your work, balancing operational efficiency with a genuine commitment to employee wellbeing.

You are meticulous, organized, and comfortable managing both administrative details and cross-functional coordination. With a strong sense of integrity and discretion, you handle sensitive information professionally and lead with accountability.

If you take pride in creating a positive employee experience and enjoy contributing to organizational growth, we’d love to meet you.

Why Join Us

• Supportive and collaborative team culture
• Opportunities to grow across multiple HR functions
• Exposure to both HR operations and corporate administration
• Be part of an innovative and growing organization

Ready to take the next step in your HR career?

Apply now and help us build a workplace where people grow, perform, and thrive.