HR & Admin Executive

Wheat Mart SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent retail company in Kuala Lumpur is seeking a Human Resources and Administration Executive. This role involves managing HR functions, maintaining employee records, and ensuring compliance with labor laws. The ideal candidate should have 1-3 years of experience and be proficient in both Mandarin and English. The company offers a monthly team dinner, yearly bonuses, and birthday bonuses.

Benefits

Monthly team dinner

Yearly Bonus

Birthday Bonus

Qualifications

• Minimum 1-3 years of experience in HR and administration.
• Strong understanding of employment laws and regulations.
• Ability to interact effectively with employees at all levels.

Responsibilities

• Assist in all HR functions, including recruitment and onboarding.
• Maintain employee records and HR documentation.
• Manage HR databases and payroll accuracy.
• Support grievance and disciplinary processes.
• Ensure compliance with labor laws and company policies.

Skills

HR best practices

Excellent communication skills

Interpersonal skills

Organisational skills

Detail-oriented

Multitasking ability

Proficiency in Mandarin

Proficiency in English

Tools

MS Office (Word, Excel, PowerPoint)

Job description

1. Assist in all HR functions, including recruitment, onboarding, performance reviews.

2. Prepare and maintain employee records, contracts, and all other HR‑related documentation.

3. Manage HR databases, ensuring the accuracy of payroll, leave, claims, and attendance data. Prepare payroll inputs; manage EPF/SOCSO/EIS/HRD submissions with Finance.

4. Assist with payroll processing, ensuring salaries are calculated and distributed accurately and on time.

5. Support the management of employee grievances, disciplinary actions, and counselling sessions, in line with company policies.

6. Ensure adherence to labor laws, regulatory requirements, and company policies.

Administration

1. Oversee office facilities, supplies, and equipment to maintain an efficient and pleasant working environment.

2. Handle administrative tasks such as documentation, correspondence, and filing systems.

3. Coordinate with vendors, service providers, and contractors for office maintenance and related services.

4. Arrange travel logistics, company events, and meetings.

5. Assist in preparing reports, memos, and other administrative documents as needed.

Requirement

Minimum 1-3 years of experience in a similar HR and administrative role.

Strong understanding of HR best practices, employment laws and regulations.

Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.

Proficient in MS Office applications, including Word, Excel and PowerPoint.

Organised, detail-oriented and able to multitask effectively.

Proficient in written and spoken Mandarin and English; ability to communicate with Mandarin‑speaking stakeholders is essential.

EPF & SOCSO, EIS

Monthly team dinner

Yearly Bonus

Birthday Bonus

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• How would you rate your Mandarin language skills?

What can I earn as a Human Resources and Administration Executive